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THE VILLAS AT FALLS RUN

CONDOMINIUM UNIT OWNERS ASSOCIATION

UNIT OWNERS ASSOCIATION

AUDITED FINANCIAL STATEMENTS

DECEMBER 31, 2008

 



 

THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

BALANCE SHEET

DECEMBER 31, 2008

 

ASSETS  
Cash and Cash Equivalents $              185, 660
Interest Bearing Deposits 347,000
Assessments Receivable - Net 1,651
Income Taxes Receivable 1,700
Accounts Receivable - Other 3,535
Prepaid Expenses 4.049
Deferred Tax Asset 11,119
Utility Deposits 100
   
                              Total Assets $               554,814

 

LIABILITIES AND MEMBERS' EQUITY  
Accounts Payable $                    4,448
Prepaid Assessments 11,346
                              Total Liabilities 15,794
   
Replacement Reserves 430,224
Unappropriated Members' Equity 108,796
Total Members' Equity 539,020
   
   
                              Total Liabilities And Members' Equity $               554,814

See accompanying notes to financial statements

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THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

STATEMENT OF INCOME

FOR THE YEAR ENDED DECEMBER 31, 2008

 

INCOME  
Assessments $               358,200
Interest 16,603

Write Off Falls Run Community Association Liability

124,399
Other 14,292
                              Total Income $               513,494
   
EXPENSES  
Management $                 25,200
Legal, Audit and Tax Preparation 15,664
Engineering 3,104
Insurance 37,072
Administrative 8,116
Electricity 145
Water and Sewer 24,690
Grounds Maintenance 106,216
Repairs and Maintenance 36,287
Bad Debt - Prior Management 67,667
Bad Debt 5,420
Total Expenses $               329,581
   
Net Income before Contribution to Reserves $               183,913
Contribution to Reserves (149,393)
   
Net Income $                 34,520

See accompanying notes to financial statements

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THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

STATEMENT OF MEMBERS' EQUITY

FOR THE YEAR ENDED DECEMBER 31, 2008

 

 

                                              Initial Working Capital Replacement Reserves Unappropriated Members' Equity Total Members' Equity
Balance as of December 31, 2007 $        47,760 $       171,560 $       135,787 $       355,107
         
Additions:        
     Contributions to Reserves   149,393   149,393
     Net Income     34,520 34,520
         
Inter-Equity Transfer (47,760) 109,791 (61,511)  
         
Balance as of December 31, 2008 $                  -  $       430,224 $       108,796 $       539,020

 

See accompanying notes to financial statements

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THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED DECEMBER 31, 2008

 

CASH FLOWS FROM OPERATING ACTIVITIES:  
   
Net Income $         34,520
   
Adjustments to Reconcile Net Income  

to Net Cash Provided by Operating Activities

 
   Decrease (Increase) in:  
      Assessments Receivable - Net 4,806
      Accounts Receivable - Kogar Management 167,667
      Income Taxes Receivable (1,700)
      Accounts Receivable - Other (521)
      Prepaid Expenses 86
      Deferred Tax Asset (11,119)

 

 

   Increase (Decrease) in:

 

      Accounts Payable

2,092

      Income Taxes Payable

(1,796)

      Due to Falls Run Community Association

(201,944)

      Prepaid Assessments

(3,146

            Net Cash Flows from Operating Activities

$      (11,055)

 

 

CASH FLOWS FROM INVESTING ACTIVITIES:

 

 

 

   Received from Assessments (Reserves)

$149,393

   Received from Interest-Bearing Deposits

112,000

   Disbursed for Interest-Bearing Deposits

(254,000)

            Net Cash Flows from Investing Activities

$           7,393

 

 

            Net Change in Cash and Cash Equivalents

$        (3,662)

 

 

   Cash and Cash Equivalents at Beginning of Year

189,322

 

 

   Cash and Cash Equivalents at End of Year

$185,660

 

 

SUPPLEMENTAL DISCLOSURE OF CASH FLOW INFORMATION

 

 

 

   Cash Paid for Income Taxes

$2,120

 

See accompanying notes to financial statements

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THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

NOTES TO FINANCIAL STATEMENTS

DECEMBER  31, 2008

 

NOTE 1 -NATURE OF OPERATIONS:

 

The Condominium is an association organized under the laws of the Commonwealth of Virginia for the purposes of maintaining and preserving the common property of the condominium. The Association is located in Stafford County, Virginia and consists of 199 units. The Board of Directors administers the condominium operations.

 

 

 

NOTE 2 -SIGNIFICANT ACCOUNTING POLICIES:

 

A) Method of Accounting - The financial statements are presented on the accrual method of accounting in which revenues are recognized when earned and expenses when incurred, not necessarily when received or paid.

 

 

B) Member Assessments -Association members are subject to assessments to provide funds for the Association's operating expenses, future capital acquisitions, and major repairs and replacements. Assessments receivable at the balance sheet date represent fees due from unit owners. The Association's policy is to retain legal counsel and place liens on the properties of owners whose assessments are delinquent. Any excess assessments at year-end are retained by the Association for use in future years. The Association utilizes the allowance method of accounting for bad debt.

 

C) Common Property -Real property and common areas acquired from the declarant and related improvements to such property are not recorded in the Association's financial statements because those properties are owned by the individual unit owners in common and not by the Association. Common property includes, but is not limited to, the exterior structures and other site features.

 
 

D) Estimates -The preparation of financial statements, in conformity with generally accepted accounting principles requires management to make estimates and assumptions. Such estimates affect the reported amounts of assets and liabilities. They also affect the disclosure of contingent assets and liabilities. at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from those estimates.

 

E) Cash Equivalents -For purposes of the statement of cash flows, the Association considers all highly liquid investments and interest-bearing deposits with an original maturity date of three months or less to be cash equivalents.

 

 

 

 

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THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

NOTES TO FINANCIAL STATEMENTS

DECEMBER  31, 2008

(CONTINUED)

 

NOTE 3 -REPLACEMENT RESERVES:

 

 

The Association's governing documents require that funds be accumulated for future major repairs and replacements. Accumulated funds are generally not available for expenditures for normal operations.

 

The Association had a replacement reserve study conducted by Mason & Mason Capital Reserve Analysis, Inc. during 2006. The table included in the Supplementary Information on Future Major Repairs and Replacements is based on this study.

 

The study recommends a contribution to reserves of $85,780 and an interest contribution of $10,935 for 2008. For 2008, the Association budgeted to contribute $142,234 to reserves. In addition, the Association contributed interest income of $7,159 to reserves. The Association elected to transfer $47,760 from initial working capital and $61,511 from unappropriated members' equity to replacement reserves.

 

Funds are being accumulated in replacement reserves based on estimates of future needs for repair and replacement of common property components. Actual expenditures may vary from the estimated future expenditures and the variations may be material; therefore, amounts accumulated in the replacement reserves mayor may not be adequate to meet all future needs for major repairs and replacements. If additional funds are needed, the Association may increase regular assessments, pass special assessments, or delay major repairs and replacements until funds are available.

 

As of December 31, 2008, the Association had designated $430,224 for replacement reserves. These designated reserves were funded by cash and interest­ bearing deposits.

 

 
 

NOTE 4 -INCOME TAXES:

 

For income tax purposes, the Association may elect annually to file either as an exempt condominium or as an association taxable as a corporation. As an exempt condominium, the Association's net assessment income would be exempt from income tax, but its interest would be taxed. Electing to file as a corporation, the Association is taxed on its net income from all sources (to the extent not capitalized or deferred) at normal corporate rates after corporate exemption, subject to the limitation that operating expenses are deductible only to the extent of income from members. For 2008, the income taxes were calculated using the corporate method.

 

 

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THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

NOTES TO FINANCIAL STATEMENTS

DECEMBER  31, 2008

(CONTINUED)

 

NOTE 4 -INCOME TAXES: (CONTINUED)

 

In accordance with accounting standards, a deferred tax asset has been recorded in the financial statements. Deferred assets and liabilities are recognized for the future tax consequences attributable to differences between the financial statement carrying amounts of existing assets and liabilities and their tax basis. Deferred tax assets and liabilities are measured using enacted tax rates expected to apply to taxable income in the years in which those temporary differences are expected to be recovered or settled. That is, the interest expense deductions currently exceed taxable income, and a deferred tax asset will be shown until this excess is applied to future years' taxable income.

 

The Association had a non-membership loss carryforward of $52,947 as of December 31, 2008. This is related to the loss from the write off of the prior management receivable. As of December 31, 2008, the Association had a deferred tax asset of $11, I 19. For 2008, the asset represents $7,942 for federal and $3,177 for state income taxes. The non-membership loss carryforward and expiration dates are as follows:

 

 

 
 

Expiration Loss Date Carryforward

 

                            2028                  $ 52,947

 

 

NOTE 5 -CASH AND INTEREST-BEARING DEPOSITS:

 

As of December 31, 2008, the Association had maintained its funds in the following manner:

 

Institution                        

Type Account

Cash And Cash Equivalents

Interest- Bearing Deposits

Total

 

 

 

 

 

Virginia Commerce

Checking

$          20,875

$                   -

$         20,875

Virginia Commerce

Money Market

91,272

 

91,272

BB&T

Money Market

70,268

 

70,268

Smith Barney

Cash Deposits

2,193

 

2,193

Smith Barney

Money Fund

1,052

 

1,052

Smith Barney

 

 

 

 

(Various Institutions)

Certificates of Deposit (11)

 

347,000

347,000

 

 

 

 

 

 

Totals

$        185,660

$      347,000

$      532,660

 

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THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

NOTES TO FINANCIAL STATEMENTS

DECEMBER  31, 2008

(CONTINUED)

 

NOTE 5 -CASH AND INTEREST-BEARING DEPOSITS: (CONTINUED)

 

The Association has funds maintained in a Smith Barney money fund. Although the value per share of this account has not changed since it was opened and its goal is to maintain a per share value of $1, this account is subject to market fluctuation risk. Therefore, the market fluctuation risk as of December 31, 2008 was $1,052. On September 19, 2008, the U.S. Department of the Treasury approved a temporary guarantee program. The temporary guarantee program provides coverage to shareholders for amounts that they held in participating money funds as of the close of business on September 19, 2008. The coverage on these funds extends through September 18, 2009. The guarantee will be triggered if a participating fund's net asset value falls below $0.995.

 

NOTE 6 -ASSESSMENTS RECEIVABLE -NET:

 

The Association utilizes the allowance method of accounting for bad debt. Individual receivables are written off as a loss when a determination is made that they are non-collectible. Under the allowance method, collection efforts may continue and recoveries of amounts previously written off are recognized as income in the year of collection.

   Assessments Receivable

$        3,905

   Less: Allowance for Doubtful Assessments

(2,254)

   Assessments Receivable - Net

$        1,651

 

 

 

NOTE 7 -INITIAL WORKING CAPITAL:

 

At settlement, the Association collects from each original purchaser two months assessments. This fund is maintained for the purpose of providing working capital in the early stages of the community's operations. During 2008, the Association elected to transfer the balance of $47,760 to replacement reserves.

 

NOTE 8 -MASTER ASSOCIATION:

 

Association members are also subject to the declaration of the Falls Run Community Association. During 2008, these dues were paid directly to the master association by individual unit owners. Prior to 2008, the Association collected master association assessments from its members and submitted payments to the Falls Run Community Association. During 2008, the Association reimbursed the master association $77,545 for prior years assessments and expense payment reimbursements. By agreement, the balance due of $124,399 was written off during 2008.

 

 
 

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THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

NOTES TO FINANCIAL STATEMENTS

DECEMBER  31, 2008

(CONTINUED)

 

 

NOTE 9 -ACCOUNTS RECEIVABLE-PRIOR MANAGEMENT:

During 2005, a total of $150,000 was withdrawn from the Association's checking account without proper documentation. In addition, homeowner assessment receipts of $4,247 were charged off to expenses and were not deposited in the Association's accounts. During 2006 the Association overpaid its management fees in the amount of $3,430 and the July 5, 2006 ACH payments (homeowner assessment receipts) of $9,990 were not deposited in the Association's accounts. During 2008, the Association collected $100,000 in insurance claim reimbursements and wrote off the remaining balance of $67,667.

NOTE 10 -MANAGEMENT SERVICES:

The Association retains Jeffrey Charles & Associates as its management agent. Jeffrey Charles & Associates and Horizon Property Services share common ownership interests. Horizon Property Services provides general repairs and maintenance services. During 2008, the Association paid Horizon Property Services $23,484. As of December 31, 2008, the Association owed $345 for these services.

 

 

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THE VILLAS AT FALLS RUN CONDOMINIUM UNIT OWNERS ASSOCIATION

SUPPLEMENTARY INFORMATION ON FUTURE MAJOR

REPAIRS AND REPLACEMENTS

DECEMBER  31, 2008

(UNAUDITED)

 

The Association had a replacement reserve study conducted by Mason & Mason Capital Reserve Analysts, lnc. in 2006 to estimate the remaining useful lives and the replacement costs of the components of common property. Replacement costs were based on the estimated costs to repair or replace the common property components at the date of the study. Estimated replacement costs do not take into account the effects of inflation between the dates of the study and the date the components will require repair or replacement.

The following has been extracted from the Association's reserve study and presents significant information about the components of common property.

 
Components

2006 Estimated Typical Service Life (Years)

2006 Estimated Replacement Cost

     
Concrete Leadwalks Walks 5 $211,920

Concrete Driveways/Garage Thresholds

5 407,056
Concrete Rear Stoops 5 7,382
Concrete Retaining Walls 80 642,000
Metal Railings 40 149,800
Surface Erosion/Drainage Allowance 5 12,000
Villa Unit Landscape Allowance 5 398,000
Common Area Tree Allowance 5 25,000
Landscape Sprinkler System Allowance 1 5,000
Roofing 18 1,407,250
Vinyl Siding and Trim 35 1,305,000
Masonry Repair Allowance 10 7500
Shutters 30 44,000
Downspout and Underground Drain Allowance 3 3,000
Domestic Water Supply Laterals 50 358,200
Sanitary Laterals 60 278,600
Fire Sprinkler System Allowance 5 10,000

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