The Villas at Falls Run Condominium
Unit Owners Association
Minutes of the Meeting of the Board of Directors
October 19, 2009
The Villas at Falls Run Condominium Board of Directors met on October 19, 2009, at the Center. The meeting was called to order at 1:00 p.m. by Sherri Burke, President, who determined there was a quorum. Members present: Carlos Sutton, Vice-President; Emery Dilda, Secretary; Nancy Garner, Treasurer; and Jim Pierce, Member at Large. Also in attendance were Liz Krafft of Jeffrey Charles & Associates, and several residents.
The minutes of the Villas Board of Directors meeting on September 19, 2009, were approved without changes.
Nancy Garner gave the Treasurer’s report including that:
· The Association is operating at a surplus of $87,893.67 for the year so far.
· We have $1,203 of owed assessments that are delinquent three months or less and $3,685 over four months delinquent. A portion of the delinquent amount should have been collected at the closing of a unit that was sold and our attorney is pursuing that issue.
Liz Krafft gave the property management report including that:
· Bartlett Tree Expert Company will cut down the large tree on Turtle Creek on Wednesday, then will begin the root work in early November and the pruning in December and January.
· Proposals for termite control were received from Orkin Pest Control and Terminix.
· Permits for the well were approved by the state and the county.
· Ray Pylant, Fishing Money Home Improvement, is discontinuing his business and recommends David Tignor, DBT Home Improvement, for miscellaneous Villas repairs.
· Two bids were received for tree replacement.
· Four bids were received for painting retaining walls.
· The contract with Woodbridge Construction for atrium door repair was signed and work has begun.
Emery Dilda reported that from the last Modification Committee meeting, there were five modifications requested from the Villas. One was approved and the others were returned for additional information including a photo of the site and/or picture of the intended change.
Jim Pierce reported for the AD Hoc Committee for the Well that a well site was approved by the County and the State, and permits were issued. Jim Pierce made a motion that we contact True North Environmental, LLC, to proceed with Phase I of their proposed study to find a suitable groundwater source for a well on Villas property and if a potential source is found, to then proceed with Phase II; seconded by Carlos Sutton. Approved unanimously.
Sherri Burke reported for the Election Committee that the return envelopes in the election packet that was sent out did not have residents return addresses on them. Residents will have to add their return address to the return envelope. Ballots received without a return address on the envelope will be disqualified. An announcement will be posted on our web site.
Sherri Burke reported on a regulation drafted by the Covenants Committee to allow door knockers. The draft was accepted and will be posted for comment. Copy attached.
Termite control was discussed and it was decided to not do any treatment because of the high cost with limited benefit.
Emery Dilda reported on the review by the three contractors who looked at the drainage area next to 55 Harborton. All noted that the swale next to the building could be touched up but none thought there was an eminent danger to the building. It was decided to take no action at this time.
Tree replacement was discussed and the two proposals for tree replacement were reviewed.
Nancy Garner made a motion that we accept the proposal from Shenandoah Landscape Services for tree replacement; seconded by Sherri Burke. Approved unanimously.
Wall painting was discussed and the four proposals for wall painting were reviewed.
Emery Dilda made a motion that we accept the proposal from Brien A. Miller Painting Company for painting our concrete walls based upon them using a proper concrete wall paint; seconded by Carlos Sutton. The motion passed with three in favor and two opposed; Jim Pierce and Nancy Garner opposed.
Bush replacement was discussed. Carlos Sutton updated the list of missing or dead bushes and found that 58 needed to be replaced. Proposals will be requested and are to include recommendations for the type of bush to place in the various locations.
Nancy Garner presented the budget proposed by the Finance Committee for 2010 and reported that it would require no increase in the current Villas assessment. Nancy Garner made a motion that the 2010 budget proposed by the Finance Committee be accepted; seconded by Jim Pierce. Approved unanimously.
Sherri Burke reviewed the agenda for the annual meeting.
Sherri Burke brought up the concern about the condition of the two Kousa Dogwoods that were planted last year and it was decided that the arborist with Bartlett Expert Tree Service be asked to look at the condition of those dogwoods as well as all the other new plantings in the area inside the Legend gate.
FRCA is going to paint the railings on top of walls throughout Falls Run that FRCA is clearly responsible for and that includes the two walls behind Aspen Hill Drive and the wall behind Turtle Creek Way.
During the owner’s forum, the following items were brought up:
· A member of the Modifications Committee brought up that it is being proposed that there be a Villas section in the Design Guidelines that is being revised.
The meeting was adjourned at 3:25 p.m.
Emery Dilda, Secretary
NEXT MEETING: Annual Meeting, Thursday, November 12, 2009, 7:00 p.m.
Regulation 02-09: Door Knockers
Door knockers may be installed only on the front door. Installation is a modification to the exterior of the original unit. Therefore, residents who install a door knocker must report it to the Villas Board of Directors in writing and indicate that if they sell their unit, the door knocker will either remain attached or the door will be restored to its original state at owner’s expense.