The Villas at Falls Run Condominium
Unit Owners Association
Minutes of the Meeting of the Board of Directors
August 20, 2009
The Villas at Falls Run Condominium Board of Directors met on August 20, 2009, at the Center. The meeting was called to order at 7:00 p.m. by Sherri Burke, President, who determined there was a quorum. Members present: Carlos Sutton, Vice-President; Emery Dilda, Secretary; Nancy Garner, Treasurer; and Jim Pierce, Member at Large. Also in attendance were Liz Krafft of Jeffrey Charles & Associates, and 14 residents.
The minutes of the Villas Board of Directors regular meeting on July 20, 2009, and special meeting on July 28, 2009, were approved without changes.
Sherri Burke remarked that we received our $40,000 from Pulte and we are finished with the Pulte action. Five-year warranty items become the responsibility of the Association except those that were already in motion prior to July 28.
Liz Krafft gave the property management report including that:
· The 2010 draft budget has been completed and given to the Board just before the meeting.
· Baird Concrete completed the selected concrete driveway and sidewalk replacements. The white spray sealer will wear off in about six weeks.
· Proposals have been received for termite treatment and snow clearing.
Nancy Garner gave the Treasurer’s report including that:
· The Association is operating at a surplus of $45,898.21 for the year so far.
· From our recently completed 2008 income taxes, we are due a $4,000 refund from the Federal government and $800 from state.
· We have $1,090 of current delinquent assessment payments plus over $5,000 of older delinquencies.
Nancy Garner made a motion that we write off $1,838.23 of old, uncollected assessments and related fees; seconded by Carlos Sutton. Approved unanimously.
Termite treatment was discussed but action on the proposals was deferred until September.
Emery Dilda reported that from the last Modification Committee meeting, there were two modification requests from the Villas. One was approved and the other referred to the Villas Board for consideration. The referred request was for retroactive approval of a row of concrete blocks laid in the common area to cover mouse poison applied at the base of the building due to a mouse infestation. The referred request was approved
A report from the Covenants Committee of a special inspection they had been asked to do was reviewed. Several violations were cited for altering the exterior of units including doors such as peep holes in doors, door knockers, door plates, and house numbers on doors. The Covenants Committee recommended that peep holes in doors be permitted for safety purposes and they were asked to develop a regulation for consideration. Violation letters were to be sent for other items cited except for those that were options installed by the builder.
Documents for the upcoming Board of Directors election were reviewed and approved.
Nancy Garner reported that the Finance Committee reviewed the proposals for auditor and recommended Douglas Corey & Associates, P.C. who proposed a price of $2,100.
Nancy Garner made a motion that we accept the proposal from Douglas Corey & Associates, P.C. for our 2009 audit provided their references check out; seconded by Carlos Sutton. The motion passed with four in favor and one opposed.
Emery Dilda reported that there were no comments received from the public posting of the revised SOP for Managing Monetary Contributions for Landscape Implementation, revised May 18, 2009. The revised version was accepted as the new official version.
The proposals for snow clearing were referred to the Finance Committee for recommendation.
The RFP for Property Management has been submitted to two companies but it was felt that it should be send a couple more that are preferably local or close.
A proposal from a resident to have a drainage correction in a common area done by the Association but at resident’s expense was discussed. The item was unresolved but it was decided that a committee be formed to study drainage issues around Pond 5.
An owner’s issue with an imperfection with her patio causing water to stand in a puddle on her patio after rain was considered.
Carlos Sutton made a motion that the Association have the patio repaired; seconded by Jim Pierce. The motion passed with three in favor and two opposed.
The draft budget for 2010 was referred to the Finance Committee for review.
During the owner’s forum, the following items were brought up;
· What was the final cost for the concrete replacement? $20,450.
· Are there any stipulations with the new concrete regarding use of snow and ice melting agents? Residents are not to apply melting agents but will check with the concrete contractor to advice the snow clearing contractor.
· In addition to the areas around Pond 5 that have been recently cleared, will there be more area cleared? Pond 5 is FRCA responsibility but the recent clearing was required by the County and that is apparently completed pending an upcoming walkthrough.
· A resident suggested replacing gutters on units needing repeated gutter cleaning with a product called “Rainhandler” to eliminate gutter clogging problems. The resident was asked to furnish information about the product.
The meeting was adjourned at 9:05 p.m.
Emery Dilda, Secretary
NEXT MEETING: Monday, September 21, 2009, 1:00 p.m.