The Villas at Falls Run Condominium
Minutes of the Meeting of the Board of Directors
February 5, 2007
The Villas at Falls Run Condominium Board of Directors met for a working meeting on February 5, 2007, at the Center. The meeting was called to order at 1:05PM by Paul Niemi, President, who determined there was a quorum. All Board members were present. Also in attendance were: Bill Nosal, President, Falls Run Community Association, Inc. (FRCA); and four members of the condominium.
A motion to waive the reading of and approve the minutes from the open forum meeting of January 11, 2007, was made by Nancy Garner and seconded by Joan Bitely. The minutes were approved unanimously.
President Niemi stated that the 2005 Federal and Virginia tax forms had been filed. He reported that he had signed and released the contracts for WCC Irrigation Services and Shenandoah Landscaping.
Nancy Garner, Treasurer, stated that the next meeting of the Finance Committee will be on February 22, 2007, at 9:00AM at the center. She made a motion that if we do not receive information from Koger for December and the year-end by February 12, 2007, we will request that our attorney contact them in writing. The motion was seconded by Joan Bitely and passed unanimously. Nancy Garner will prepare the letter to our attorney if necessary.
Sherri Burke, Liaison to the Communications Committee, reported that no meeting had been held since her last report. She reported that the cookbook committee recommended an expansion of the project to the entire community due to the lack of response from villa residents. She made a motion that the Board authorize the subcommittee to expand the project community wide with the committee making appropriate contacts, exploring costs and production with the withdrawal of the Villas BOD involvement. The motion was seconded by Hugh Muir. The motion carried with Hugh Muir voting against.
Sherri Burke made a motion to disband the Communications Committee. The motion was seconded by Joan Bitely. Sherri Burke and Joan Bitely voted for the motion; Hugh Muir and Nancy Garner voted against the motion. The motion did not pass by vote of the President. It was determined that the committee would not meet for some time and the meeting originally scheduled for February 12 was cancelled. Sherri Burke respectfully withdrew from the committee and the role of Board liaison to the committee.
Joan Bitely, liaison to the Covenants Committee, reported that a walk-through had been conducted in conjunction with JCA. Seventy-two deficiencies were noted for which JCA will issue violation letters on Tuesday, Feb 6, 2007. She reported that most deficiencies were “clean up” in nature.
Hugh Muir, liaison to the Landscaping Committee, reported that the committee had not met since his last report. He proposed an addition to the Villa Owner’s Handbook regarding standardization of garage lighting. No action was taken by the Board at this time. Joan Bitely will bring this item to the Modification Committee for consideration.
Paul Niemi, reported that the FRCA working meetings scheduled for February 21 and March 21, 2007, will be held at 7:00PM at the Center rather than 1:00PM.
Paul Niemi made a motion that Nationwide Insurance, through the Puffenbarger Insurance Agency, be selected to provide association insurance for the next contract year. Nancy Garner seconded the motion. In discussion, it was noted that this would provide an increase in General Liability and Property coverage from $30,845,000 to $43,661,905. The increased coverage is at a reduced cost of $34,204. Total coverage costs will be $36,949.05 with the inclusion of commercial umbrella ($719), D&O ($1325), and crime fidelity ($701.05) coverage. The motion passed unanimously.
The Board considered a resident request to create a planting bed in a common area. Her modification request had been denied by the FRCA Modifications Committee and she was appealing to the Board for reconsideration. The Board unanimously voted to uphold the FRCA Modifications Committee decision.
Nancy Garner reported that she had received a request from a resident to park an RV overnight. He was asking for permission in accordance with the Villas Owners Handbook. The Board approved the request for one night providing that: the RV park in the driveway, a sign with a date be placed in the vehicle window indicating Board permission, and the resident notify neighbors. Bill Nosal, President, FRCA, advised that parking of such vehicles at the Center was under consideration. Joan Bitely will pursue the matter with the Center Committee.
President Niemi called for adjournment of the working session at 3:25PM at which time the Board entered an Executive Session.
During the Executive Session, the Gardner James Engineering, Inc. Report of Roof Condition Assessment dated January 29, 2007, was discussed. The Board agreed that the President would forward the report to the Association legal counsel for review. The Executive Session adjourned at 4:15PM.
Submitted,
Sherri Burke
Secretary, Board of Directors
The Villas at Falls Run Condominium