The Villas at Falls Run Condominium-Board of Directors

The 24^th working session of The Villas at Falls Run Condominium Board of Directors was held on Monday, October 23^rd, 2006 at 1:00PM at the Center. All board members were present. Nancy Arnn, Villa liaison, members of the Finance Committee, Sherri Burke, Villas board candidate, and Eve Aylor, representative from Koger Management, Group was also present.

I.                   Call to Order

President, Paul Niemi called the meeting to order at 1:05PM.

II.                Approval of Minutes

The minutes of the meeting of October 10^th, 2006 were presented and approved.

      III.      Management Report

A.)   Bids received for Board Consideration

Ref: Snow removal, Eve had received a bid from Executive Electric. Still waiting for bids from Goodfellers and Dubeck’s.

Ref: Insurance. Nationwide has not submitted a bid. We also need one from State Farm. It was suggested getting at least one bid for power washing.

B.)   Status of Financial Audit for CY 2005 and Related Tax Filings

No resolution to on-going problem with Goldklang.

C.)   Clarification of Financial and Aging Report Through September 2006

No resolution.

D.)   2007 Budget Preparation

The draft budget would be forwarded to each board member.

E.)    Completed January 2006 Annual Meeting Minutes

Minutes were distributed to each member.  Eve was advised that a complete list of all villa owners would be needed for the Annual meeting.

IV.              President’s Report

                  A.) Communications

Paul visited one unit with a complaint. There was one additional unit that would need repairs from Del Webb.

                   B.) Scheduled Meeting with Mason & Mason

A meeting with Mason & Mason has been scheduled for October 25^th, 2006.

                  C.) SWM#5 Pond Information Provided to FRCA

A complete set of data was given to both Bill Nosal and Hugh Muir.

                  D.) Ann Jones Briefing on Center Space Reservation Procedures

The entire community has grown with both activities and meetings. All rooms are utilized. A new message/meeting board will be erected appropriately.  

V.                 Committee Reports

A.) Finance Committee – Nancy Garner     

                   ·Review Preliminary 2007 Budget

 ·Discuss Management Company Bids to-date

The condensed Finance Committee meeting minutes have been given to Sherri Burke.

The first draft of the proposed 2007 budget was distributed to board members.

Two management companies have presented bids, and one other would be desired.  

The next meeting scheduled for November 9^th, 2006 at 9AM at the Center.

B.)   Elections – Joan Bitely

Election letters were received on time, but no resident addresses were on the enclosed return envelopes.

C.)  Communications – Hugh Muir

The white message/meeting board will be pursued. This committee is being reorganized. The Update will be distributed after the results the November 1^st annual meeting. Next meeting scheduled for November 15^th, 2006, at 7:00PM at the Center.

D.)  Covenants/Handbook – Joan Bitely

There is still no decision on the validity of this committee.

The handbook is now located on the villa website.

E.)   Landscape – Hugh Muir

      ·Status of WCC Irrigation System Winterization/Flagging of Heads

                  ·Status/Progress by Shenandoah on Fall Supplemental Services Authorized                            

Two companies along with Shenandoah are involved with additional aeration process and will not be completed until later in November.

F.)   Building Committee – Paul Niemi

Paul is chairing this committee. The present charter would be revised. Data will be provided to Del Webb on a priority basis rather than all at once. Gutter cleaning and exterior damage vulnerably are two major concerns. No new date set for next meeting, but is needed as scheduled date of November 16^th conflicts with the FRCA “Meet the Candidates” event.

VI.              Unfinished Business

                 A.) Brainstorming Session

Joan & Paul read a number of good suggestions.

                 B.) Other

There has been no communication back from our attorney regarding the car washing issue.

VII.           New Business

                 A.) Review Annual Meeting Preparations

There was discussion on the possibility of any nomination from the floor and the proper procedure.

                 B.) Agenda Items for Annual Meeting

The agenda will be prepared and distributed at the Annual Meeting.

Adjournment

They’re being no further business; the meeting was adjourned at 4:10PM.

The next working session of the Villa Board of Directors scheduled for Monday, November 6^th, 2006 may need to change. Subsequently, the date was changed to November 7^th, 2006 at 1:00PM at the Center.

Respectfully submitted,

Brenda Dudley, Secretary