Property and Grounds Committee

Meeting Summary         February 8, 2007

Committee Members Present:

Connie  Bidwell              Ken Blakeley                

Franklin Buck                Ken Burke                                

Frank Burroughs                        Janie Cindric

Cindy Horan                              Beverly Iezzi                 

Dolores Renninger                      John Renninger             

Jim Stagner                               Woody Wilmoth

We welcomed the liaison to the Board, Jim Stagner, and look forward to working with him.

Committee Reports:

·   Roads, Sidewalks, Streetlights and Mailboxes

                        The Mason and Mason study noted 5 places in the community where

                        the level of the walk was uneven and could be a tripping hazard.  We

                        recommend that the process for repair begin soon.

·   SWM Ponds

                        Farrar is still working on the SWM ponds, with more work to be done in

                        the spring.

·   Grounds and Landscaping

                        We will meet with Shenandoah Landscape Services in Feb. to review

                        plans for this year.  Work will continue on developing a Master Plan for

                        the enhancement of the common grounds.  We are very pleased with

                        Shenandoah and we want to develop a more detailed reporting system

                        of the work they do each week in the community. There was some

                        discussion on how to involve residents in the development of our

                        common areas.  Some suggestions; donate time, donate materials

                        such as plants or trees, and help plan and build a footbridge that

                        would tie the Villa with the Community Center.  

Farrar Progress:

            Farrar is continuing the wall study that the County required.  They have

            drilled weep holes in the concrete walls where needed and will patch the

            cracks in the walls where necessary.  The large block walls are also being

            tested.  The plastic netting holding seed that was planted in the fall will be

            removed in early spring.

Snow Removal:

            As of this meeting we have had one snow and ice event and one snow event.

            Goodfellers was on site to evaluate the streets and walks, and applied sand

            for the ice.  They have communicated well with the committee and it was felt

            that both situations were handled efficiently. We are recommending that

            their contract be renewed for next year.

Charter and Mission Statement:

            We clarified our Charter and Mission Statement and will have it ready for

            the Board by Feb. 15 for their comments and approval.

2007 Priority List for the Board:

            Each committee was ask to present to the Board a priority list and or a wish

            list the year 2007.  We used the Mason and Mason study as a guide for the

            needed repairs, and the wish list was developed from the committee.

·   Repairs to be addressed in 2007 (from the Mason and Mason study):

            -Repair and paint wooden trellis at the entrances

            -Repair concrete sidewalks at 5 sites

            -Clean out SWM Pond #5

            -Streambank and pond evaluation

            -Irrigation system repairs

            -Repair and paint metal railings on retaining walls

·   Wish list:

            -$30,000 for the development and initial implementation of a Master Plan

              for the common areas

            -$5,000 fund for tree trimming, removal and replacement

            -Irrigation system for the Gladstone gate area

The next Property and Grounds meeting will be Thursday, March 8, 1:00pm in meeting room 2.

Submitted by

Cindy Horan

Property and Grounds Chair