Meeting Notes:

INFORMATION ONLY
NOT TO BE CONSIDERED MINUTES
NOT A TRANSCRIPT

Notes from FRCA and Villas Joint Meeting
December 10, 2007

The Falls Run Community Association and Villa Association’s Boards of Directors met on December 10, 2007 for a Joint Meeting at the Center.
The meeting was called to order at 1:00 PM by president of the FRCA, Toni Brown.
A quorum was present. FRCA Board members attending were: Toni Brown, Jake Bernard, Jim Stagner, Jack Mounts, Chuck Strub, Don Horan and Harriet Schrader. Villa Board members attending were: Sherri Burke, Nancy Garner, Paul Niemi, and Joan Bitely. Carlos Sutton, newly elected Villas Board member for 2008 was also in attendance.
Also present: Sylva Southwell, Property Manager of Armstrong Management and Susan Manch, Regional Manager of Armstrong Management. Representing Jeffrey Charles & Associates was Jeffrey Turner for the Villas.
Members of the retiring FRCA board present were Bill Nosal, Dan Owens, Mal Malo and Art Gabler.
Member of the retiring Villas board Hugh Muir was also present.

The two boards agreed to meet quarterly for a discussion of items of mutual interest and concern in an effort to improve communications between the two associations.

Among the many topics raised were:
1. The need for agreed upon identification of areas of common ground located in the Villas area, if any.
a. Decision: To come together with the Property & Grounds Committee with maps to identify property boundary lines. To coordinate contracts with Shenandoah Landscape, to include irrigation and decide if any portion of the irrigation system belongs to the FRCA and to agree on maintenance, if any.
b. To answer the question whether the Villa’s property will be included in the Master Landscape Plan for Falls Run.
2. To conduct a joint session with Ed O’Connell, attorney, for new board members orientation along with committee chairs.
3. Determine the amount due by the Villas to the FRCA for the FRCA’s payment of operating expenses during previous years while under Koger Management.
a. Question will be reviewed by the FRCA finance committee with a final recommendation to the FRCA board regarding the agreed upon amount owed.
4. Try to answer the question of how the Villas 2005 working capital assessment was recorded to determine if it was handled properly by Koger Management.
5. Agreed to wait until the Koger bankruptcy and insurance issues are settled regarding funds misappropriated by Koger Management to determine how the associations will resolve the accounts receivable/payable between the two associations.
a. Any action needs to be well documented in the notes of the financial statements of the two associations as well as official documents of each association.
6. Agreed that the FRCA will assume the responsibility for collecting the FRCA assessment due from the Villas’ individual unit owners effective January 1, 2008.
7. Agreed the next quarterly meeting of the joint boards will be held Friday, March 14, 2008, at 10:00 AM.
8. Agreed to table for future discussion the question of who is responsible for the cost of reproducing the Big Blue Book if lost.
9. Toni Brown and Sherri Burke each committed to working closely with each other as Board presidents to preclude independent actions when both Boards and/or the community are affected.