July 25, 2006

In Attendance:  Marvin Wagner, Jack Mounts, Jake Bernard, George Malhiot, Margie        Kramer, Toni Brown, Nancy Garner, Bill Nosal

 Absent:  Frank Kasmer

 The first order of business was to evaluate how the hearing process worked for the Benner/Bovasso appeal hearing.  In general, the committee was satisfied with the format of the hearing and felt that the process was carried out in a professional manner.  The lack of a recording device was pointed out, and Marv Wagner will ask Sylva to bring one with her for the next hearing.  It was also suggested that the room set-up was not conducive to effective communication, and in the future, the members will move to a round table, instead of a rectangular one, to facilitate discussion.  Finally, the committee agreed that before it’s decision was announced, it a finding should be formalize which will be read to the parties involved.  That finding would then be put into writing, so that the committee would have a historical record which it could refer for future hearings.

 It was suggested that the Schutt appeal be heard on Tuesday, August 15.  Marv Wagner will notify Sylva and Chuck Heath, and Sylva will contact the Schutts.  She will also request a statement from the Modifications Committee and Terry and Marjorie Schutt.  It was noted that the letter from the Modifications Committee used to notify residents of approval or denial of a request needs to be revised.  Currently it states that the resident may appeal a denial to the Board of Directors.  The letter should be amended to say that the appeal should be directed to the Covenants Committee.  It was also suggested that the Modifications Committee should indicate on the form the reasons why a request is being denied, both for the benefit of the applicant and the Covenants Committee, should that denial result in an appeal.  Marv Wagner will communicate that recommendation to the Modifications Committee.

 The hearing guidelines authored by George Malhiot were discussed and accepted as an internal document.  George will proof and finalize those guidelines.

 The proposed amendments to the Covenants were distributed to the members for their review.  Margie will add two explanations that were missing and will distribute the document via e-mail so that it may be discussed at the next meeting.  Jake noted that some words were left out of the revised Covenants which have already been approved by the BOD.  He will e-mail Margie with the details of those omissions so that she may make the corrections.

The next meeting will be held on Tuesday, August 1.  At that meeting the amendments to the Covenants document will be reviewed and finalized.  Also, the process for the vote will be discussed.