Notes – Communications Committee Meeting, July 21

Attendees:  Bill Arnst, Len Godek, Norm Kolb, Margie Kramer, Denzil Willis and Jack Mounts (committee); Dan Owens, Board liaison, and Ann Jones, Activities Director.

 1.  The following was discussed in relation to the Falls Run User Survey:

• The pre-test of the survey form conducted by members of the Committee was discussed.  Each member distributed one copy of the survey form to two neighbors, along with a questionnaire about how the respondent felt about the survey (e.g., length of time to complete, what they liked disliked about the survey, and items they would change or do differently.)  The respondents generally liked the form, thought it easy to complete and suggested only minor changes.
• The draft RFA for the survey was approved and will be submitted to the BOD on August 2 asking for permission to issue the survey. If approved by the BOD, the survey questionnaire will reproduced (800 copies to be distributed with the September Gazette and 100 extra copies on Beige, 20 pound stock).  A short article was written to be placed in the September Gazette reminding/asking residents to complete the survey. The timeframe for the return of the questionnaires is September 1 through 15.  A box will be placed in the Concierge area for residents to deposit their survey forms, the Committee will meet to tabulate the survey response.

 2.  The BOD approved the Falls Run Information System (FRIS) in its working session July 19, and the committee discussed how best to go about its implementation via Koger Management.  The committee will meet Monday, August 7, at 10:30 in the Rec Center with Sylva Southwell to ensure that all details of system implementation are worked out prior to the general implementation meeting to be scheduled in the future with Koger Management.

3.  A discussion was held relating to the coordination and follow-up of the request to the Community Center Committee to improve the environmental conditions of the audio-visual closet.  Jack and Denzil will be coordinators of the project for the Communications Committee.