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Falls Run committees and clubs should view all of the media available (i.e., Gazette, Website, Channel 20 and Bulletin Boards) when considering which are the best approaches to communicating their information to the Falls Run residents. Each of the media has its own set of advantages.
The Activity Director has the overall responsibility for media operations and the coordination of inputs to the FR media.
Each committee, club or organization should appoint a “communications” contact to be responsible for coordinating proper and timed input to the FR media, as outlined below.
Guidelines for placement of information on FR Media
The following guidelines will be used for placement of information on FR media:
1. Announcements of concern to the entire FR community (i.e., Board, AD, Armstrong): Go in all media, except Channel 20 and the Community Bulletin Board (CBB). Some shortened versions may go on Channel 20 and the CBB.
2. Announcements of tours and trips: Establish a Tours and Trips category on both the Website and the Trips and Tours Bulletin Board (TT/BB). List, describe and keep up to date all ongoing tours and trips, including dates, description, costs, when $ required, closing dates and FR contacts. General announcements of tours and trips should be placed in the Gazette and copies of tour bulletins on the TT/BB. Time sensitive information on trips and tour (i.e., changes and reminders) would be on Channel 11 and the Website.
3. Announcements of community events: List, describe and keep up to date all community events under the direction of the AD (e.g., Italian dinner, dances), including dates, description, costs, when $ required, closing dates and FR contacts, on the Website in the “Community Events” button, in the Gazette and on the CBB. Time sensitive information on community events (i.e., changes and reminders) should be on Channel 11 and the Website.
4. Clubs and Activities: Describe all special club events of interest to the entire FR community (e.g., NARFE and Lions Club), including dates, description, costs, when $ required, closing dates and club contact, on the Website in the “Clubs and Activities” button, in the Gazette and the CBB. Time sensitive information on club activities (i.e., changes and reminders) should be on the Channel 11 and the Website.
Guidelines for using Channel 20
1. Ordinarily, all broadcast requests should be submitted and approved by the Activity Director 2 days before the requested start date. Requests may be submitted by email or on the request form available at the Center. Graphic images can be added, but must be submitted digitally in jpeg file format.
2. Only Information pertaining to the Center’s operation and selected community activities and events will be shown. No advertising (such as personal garage sales, commercial related parties, etc.) will be allowed.
3. Committee submissions MUST include a date of first posting and an end date.
4. All messages will run 24 hours a day except for day of the activity/event. Messages will be stopped on the start time of the activity/event.
Guidelines for using Falls Run Website
1. Submissions for the Falls Run Website MUST be in electronic format and submitted to the Webmaster via e-mail (see link at end of Home Page). No advertising, obscene or objectionable material will be accepted for the Website.
2. Committee submissions should include a start date and an end date. All pages will be reviewed regularly and updated, archived or deleted as needed. Special arrangements can be made for large files that are difficult to transmit via e-mail. Contact the Webmaster directly to send information on a CD.
3. Graphic images, drawings or photos can be added to pages to enhance the message, such as a picture of a specific trip or tour. Complete pages, such as trip or tour descriptions, can be scanned and then submitted as an attachment to the e-mail sent to the Webmaster.
4. Calendar of Activities will be posted weekly. Emergency changes and updates will be posted when received and deleted after the event occurs.
5. Ordinarily, submissions to the Webmaster should be made 2 days before the requested start date.
Guidelines for using Falls Run Gazette
1. Send all article submissions directly to Editor Susanne Lazanov at suelaz@aol.com, and cc to Activity Director fallsrungazette@yahoo.com. This will ensure timely receipt and processing.
2. Submissions should be titled with the story topic or title in the email subject line (instead of “Gazette Article”, etc), and marked high priority (this will help me avoid confusing them with other Falls Run correspondence).
3. Photos should always be submitted with photo subject in title and caption/credit in the e-mail.
4. Leave only ONE space between periods when typing. (If this is too ingrained a habit, do not worry about it, but doing it will definitely help out the editor). Articles should ALWAYS include byline (author) in the article after the title.
5. All articles should be submitted in 12pt Times New Roman, single-spaced, all text flush left, with a bold headline and roman-text byline.
6. Acceptable file formats: .DOC, .TXT, .RTF. These are standard and can be generated by every word processing program.
7. Multiple files can be sent individually as attachments, or if large, archived in a ZIP file. If an archive will exceed 10MB, the editor will arrange to pick up a photo CD from Activity Director at the Center.
8. The word limit for most full-length articles is 250 words, or 300 for a main feature, although exceptions may be made by the Activity Director or editor.
9. Articles that fit into upcoming themes will be given priority. Submission of an article does not guarantee acceptance. If the requestor has a special request or concern he or she should contact the Activity Director or editor.
10. The articles are edited for clarity, grammar and length.
11. For event submissions for the Activities Calendar, contact Denzil Willis at willisdl1@yahoo.com. For questions about ad submissions, contact Ann Jones at GazetteAds07@yahoo.com.