Community Center Committee

Minutes of meeting, July 20, 2007

Members present: Bob Gilbert, Kurt Schaffert, Bill Smith, Bob Brown, George Malhiot, Barbara Adam

      also present:  Art Gabler (Board of Directors), Sylva Southwell (Property Manager), briefly

Chairman Bob Gilbert opened the meeting at 1:00.

In opening remarks, Sylva Southwell said that because the pool had to be closed during repairs, Douglas Aquatics offered us the choice of keeping the pool open after Labor Day or giving us credit for the time lost.  The Committee voted to accept the credit.  She also noted that new, more functional, black mats have been purchased for the locker rooms.  The MSDS (hazardous materials) list is now available. 

General Discussion:

1. Inaccuracy of some fitness equipment heart monitors.  Residents may wish to provide their own monitors. Sylva will post purchase options on the crawler.

2. Lengthy discussion on how to clarify and better define the responsibilities of the property manager and the activities director in working with and supervising the contractors hired by the Center.  What is the role of the Board in ensuring the necessary communication and follow up.  Art will bring up the issue at the next Board meeting. 

3. Do we need a lifeguard for the indoor pool, considering the few people who use it.  The use of camera surveillance was researched in the past, then tabled.   Bill recommended that Sylva check Stafford County ordinances and procedures for safe pool maintenance.  Art noted that some counties require regular inspections.  Stafford doesn't.  Kurt emphasized the need for better record keeping by our pool contractor in order to monitor management and water conditions.  

Projects:                     

Bob G. reviewed the Center projects that have been completed.  Acoustical folding walls issue still needs to be addressed.   New project:  sorting through and cleaning out our storage areas, to comply with the fire code. Unusable items will be discarded.  Storage space could be rented for seasonal items.  Bob will look into the cost of this.  Some committee members will meet next week to "tackle" the storage room project.

 Miscellaneous:   

Bob G. asked for comments on Ann's proposal to allow food/snacks and non-alcoholic beverages in plastic containers on the outdoor pool deck (on a trial basis).  There were no objections.  Ann will address this issue at the next Board meeting. 

Barbara will check with Ann as to whether there is enough interest in ping pong and/or shuffleboard to consider adding them to our facilities. 

The Center Committee will meet in August to discuss items that need to be budgeted for next year.

The next committee meeting will be on August 17 at 1:00 p.m.

Please send any additions or corrections to Mary Owens.   Thank you.