Minutes of meeting
Community Center Committee
January 19, 2007
Members present: Bob Gilbert, George Malhoit, Bob Brown, Don McCreary, Rich Lazanov, Nick Hilgert, Kurt Schaffert, Mary Owens, Bill Smith,
Also present: Art Gabler (Board of Directors); Ann Jones (Activities Director);
Chuck Heath (Board of Directors); Denzil Willis (Communications Committee); Cindy Horan; Sylva Penkov-Southwell (Property Manager).
The meeting was called to order at 1:00 p.m.by Bob Gilbert, Committee Chairperson
Opening Comments – Bob Gilbert
Bob told the group that we have a new member, Bill Smith, who is joining the group at Bob’s request.
Several subjects were discussed as part of the opening. They were:
n Fitness maintenance contract (Rich and Art will get together about this subject)
n Fire Protection contract for the Center is under review.
n Server Room (closet) Abby Construction has been selected to correct the problems in the Server Room. Work should begin within two weeks.
n Comments from the Board – Art Gabler
Art commented on the most recent Board of Directors meeting. The Board discussed Armstrong’s contracting experience, discussed construction at the Gladstone Medical Center, room rates for the Center, and each committee will develop a mission statement and list of activities for the year.
Development of a Mission Statement – Bob Gilbert
Bob said that the Committee, as requested by the Board, will begin work on a mission statement. Art said that Don McCreary developed an excellent mission statement for the Community Center Transition Committee that could be a basis for this new statement.
Requirement for a Communication Person – Bob Gilbert
Bob said that the Communications person for the Center Committee will be Mary Owens. She will be a liaison to provide information from the Center Committee to the Board, website, Yahoo, Newsletter, runner and other communication arenas.
Pool Contracts – Curt Schaffert
Curt stated that we have saved a great deal of money during the past year by installing the salt/chlorine generator and better pool chemical usage. A new contract is being worked on for the indoor and outdoor pools.
Pool Rules Review and Community Use Rate – George Malhoit
George will be asking for interested folks in the community to join the Pool Rules Subcommittee and there will be a meeting in the near future to discuss the rules. Bill Smith suggested putting this information on the Channel 11 runner. In addition, Community Center use rates were discussed. This will be reviewed by the Committee.
Repair of furniture at the Community Center – Mary Owens
Mary Owens reported that she has talked with a company called “The Master’s Touch” to investigate what it would take to have the square tables at the center repaired and refinished. The Committee agreed to have the company come to the Center to assess the quality and extent of repairs the tables will need and provide us with a written estimate. The charge for this service will be $125.
Plant Contract – Bob Gilbert
A new company will be providing plant services to the Center. More information will follow.
Property Manager Office & Business Center
For now, the Property Manager and Activities Director are sharing office space. The Committee decided to concentrate on a comprehensive plan for the Property Manager’s office and the Concierge Office (where they will be located and how this will change the present setup). At the present time, two proposals have been submitted for the work. Nick Hilgert will chair a subcommittee to look at the bids and develop a plan before our next meeting.
Community Center Audio-Visual Equipment
Bill Smith will chair a subcommittee to explore audio-visual equipment needed for the Center. Any input about this type of equipment for short and long term needs should be given to Bill.
Other Items of Interest
Chuck Heath reminded the committee that the Board needs our list of projects by February 5, 2007.
The next Center Committee meeting will be held on Friday, February 2, at 1:00 p.m.