FALLS RUN COMMUNITY ASSOCIATION

Meeting Minutes:

Members Present: Toni Brown, Jake Bernard, Chuck Strub, Jack Mounts, Harriet Schrader, Don Horan, Don Webb

II: Special Presentation; Community Landscape Master Plan, Phase I: Larry Wiltshire of Shenandoah Landscaping discussed the Phase I Master Plan.

a. Our attorney is working out the details of our release of Koger Management so that CNA is able to pay our claim for recovery. This should be done next week.

b. The Ad-Hoc Gate Committee will make their final presentation to the Board at the 7:00PM. June 11, 2008, meeting.

c. A special committee to review our governing documents regarding election policy has been formed. Harriet Schrader, Jack Mounts and Toni Brown will meet on 16 June.

d. Initial indications are that an increase in the monthly assessment will be necessary next year.

IV: A motion was made by Jack Mounts, seconded by Don Webb, to approve as written the minutes of the 23 April 2008 meeting. Approved 7-0.

V: Toni Brown presented the following update of Priority Projects [see Minutes/Notes of 28 April 2008 meeting for full details]:

a. Bartlett Tree Service proposal: Bartlett has submitted an updated proposal. A Motion was submitted by Don Webb, seconded by Don Horan, that the FRCA Board accept the revised bid from Bartlett Tree Service in the amount of $13,425 for the removal and trimming of the trees specified in the contract. This amount is to cover the total cost for this service. Motion was accepted 7-0.

b. Purchase of a scanner for the Property Manager has been authorized in the amount of $550.

c. A printer for use by residents is now available in the Center. This was accomplished at no cost.

d. Installation of solar film on the windows of the fitness room has been completed.

a. Easement: Sylva has called the property owner again and we are still waiting for his action.

c. Touch-up work at the Center: Sylva is preparing a schedule for Lin Baily to accomplish this work. If that is not possible, she will contract to have the work done.

d. AT&T telephone line at Middlebrook Gate: Sylva is still working to get Koger Mgt. removed from the caller ID on this line.

e. Report on temperatures in the Center: After system programming changes, it is believed to be more comfortable in the Center.

f. Sprinkler leak at Center parking lot: Sylva will be working with Shenandoah Landscaping to identify and correct the problem

VII: Status of 2007 Audit & Treasurer’s Report: Don Horan reported that he expected a new draft audit with our requested changes soon. He also stated that financial data thru 30 April should be received around 20/22 May.

a. Property & Grounds: A representative of the Committee detailed their recommendations for action regarding the Landscaping Master Plan.

b. Jake Bernard reported that the FRCA Board had met with the Committee Chairs in their quarterly meeting. A number of items were discussed which are noted in the minutes of the meeting. These meetings will continue to be held once a quarter and all members of the community are welcome to attend.

a. Don Horan made a motion, seconded by Don Webb, that $2970 be paid per year in 2008 and 2009 to The Villas of Falls Run Condominium Unit Owners Association as our share of the landscape maintenance costs based on the license agreement accepted at the 14 March 2008 Joint Boards meeting. Passed 7-0.

c. Recommendation for replacement flooring contractor: After discussion, Chuck Strub made a motion, seconded by Don Horan, to accept the Lee’s I Carpet proposal for installation of capeting and flooring in the amount of $24, 367.40. Motion passed 6-1, Jake Bernard opposed.

a. Requests for Action on Pillars to Middlebrook, Smithfield and Legend Gates; cleaning, repair and painting of the metal railing atop the modular block walls; and painting and repair of custom street signage: Sylva will work with the Property & Grounds Committee to develop Statements of Work for these items. The Armstrong Contract Team be utilized to assist. The Board will have to approve the Statements of Work. The Board approved this procedure 7-0.

b. Remotes for Fire Department: After discussion, Harriet Schrader made a motion, seconded by Jack Mounts, to purchase four remotes for the Fire Department. The motion passed 6-1, Jake Bernard opposed.

c. Set date for the Falls Run Community Association Annual Meeting: After discussion, the Board agreed to hold the Annual Meeting at 7:00 PM on 19 November 2008 with an alternate date of 20 November 2008.

d. Eliminate Board e-mail address on the website: After discussion, Chuck Strub made a motion, seconded by Don Webb, to eliminate the Board e-mail address on the website. The motion was approved 7-0.

e. Action as necessary from morning Executive Session: Toni Brown reported that there were no action items from the Executive Session.

a. Support was expressed for the Board decision to give four remotes to the local Fire Station.

b. Questions were asked about the history of the requested easement at the Legend Gate.

XII: At 9:15 PM a motion was made by Don Horan, seconded by Jack Mounts, to adjourn the meeting. The motion was approved 7-0.

Members Present: Toni Brown, Jake Bernard, Chuck Strub, Jack Mounts, Harriet Schrader, Don Horan, Don Webb

II: Special Presentation; Community Landscape Master Plan, Phase I: Larry Wiltshire of Shenandoah Landscaping discussed the Phase I Master Plan. He explained that the proposed landscaping uses plantings native to the area in order to blend in with surrounding foliage. He indicated that work could start this fall if desired and that the Phase I plan can be expanded upon if we desire to do so. After his short initial comments, Mr. Wiltshire took questions from both the Board and the floor. He also left booklets showing the proposed plants and trees that would be used and detailed drawings of the proposed landscaping. Discussion items included a long discussion about letting some grass areas return to a more “natural” state, installation of trees on top of the dam below Shadwell Court where he indicated a need to discuss this further with Stafford County, what could be put in easement areas, the possible need for supplemental irrigation of any plantings depending upon weather, and the impact of these plantings upon the RPA. He also mentioned the one year limited warranty given on all plants and trees and that we can pick and choose what to do at any time. He indicated that estimated prices were included with the plans.

a. Our attorney is working out the details of our release of Koger Management so that CNA is able to pay our claim for recovery. This should be done next week.

b. The Ad-Hoc Gate Committee will make their final presentation to the Board at the 7:00PM. June 11, 2008, meeting.

c. A special committee to review our governing documents regarding election policy has been formed. Harriet Schrader, Jack Mounts and Toni Brown will meet on 16 June.

d. Initial indications are that an increase in the monthly assessment will be necessary next year due to rising costs.

IV: A motion was made by Jack Mounts, seconded by Don Webb, to approve as written the minutes of the 23 April 2008 meeting. Approved 7-0.

V: Toni Brown presented the following update of Priority Projects [see Minutes/Notes of 28 April 2008 meeting for full details]:

a. Bartlett Tree Service proposal: Bartlett has submitted an updated proposal. The following Motion was submitted by Don Webb, seconded by Don Horan, that the FRCA Board accept the revised bid from Bartlett Tree Service in the amount of $13,425 for the removal and trimming of the trees specified in the contract. This amount is to cover the total cost for this service. Motion was accepted 7-0.