Minutes

Meeting of the Falls Run Community Association Board of Directors

Date:  28 April 2008

Time:  7:00 PM

Members Present:  Toni Brown, Jake Bernard, Chuck Strub, Jack Mounts, Harriet Schrader, Don Horan

Members Absent:  Don Webb

Others Present:  Sylva Southwell, Armstrong Property Manager

I             Discussion of priority projects:  Toni Brown stated that she had asked Don Horan and Jean Strub, Finance Committee chair, to provide the Board with a dollar figure of money which might be available in 2008 for use in funding priority projects.  Jean stated that $30-35,000 should be available not counting anything from the anticipated $98,000 recovery from insurance.

II          Projects were presented to the Board by both Board members and representatives of various committees.  They were grouped into one of four groups as shown by consensus of the Board.

 III       Items/projects to be implemented immediately and funded by means noted by each item:

a.       Bartlett Tree Removal:  August 2007 proposal is being updated and new proposal is due to be received 29 April.  It will be divided into priority 1, 2 and 3 tree removal.  Estimated cost @$10,000. The 2008 budget contains $15,000 for tree removal and replacement.  The Board voted 5-1 [Don Horan opposed] to authorize immediate action for priority 1 tree removal and to fund this with the 2008 budgeted funds.

b.      Purchase of a scanner for use by the Property Manager:  Estimated cost is $550.  The Board voted 6-0 to authorize immediate purchase using current operating funds.

c.       Purchase of a printer for use by residents:  Estimated cost is $200.  The Board voted 6-0 to authorize immediate purchase using current operating funds.

d.      Heater for indoor pool:  Estimated cost is $6900.  The Board voted 4-2 [Don Horan, Chuck Strub opposed] to fund this from replacement reserve funds.

IV:       Items/projects considered to be of HIGH priority:

a.       Additional streetlights for the corner of Smithfield Way/Plantation Drive and at an undetermined location on Gladstone Dr.  Estimated cost is $1,500 each. 

b.      Volunteers in Falls Run Benefit social event.  Estimated cost is $3,000.

c.       Purchase and installation of solar film on the windows in the Fitness Room.  Estimated cost is $1,100.

d.      Copying of Community Center records of inventory/drawings on DVD for off-site storage.  Estimated cost is $600.

e.       Street Sign Post Maintenance throughout the community:  Estimated cost is $3,000.

f.        Sidewalk Expansion Joint Repairs in Section I:  Estimated cost is $2,000.

V:         Items/projects considered to be of MEDIUM priority:

a.       Digital projector for Community Center:  Estimated cost is $2,000.

b.      Changes in configuration at Middlebrook Gate:  Estimated cost is $15,000. 

VI:       Items/projects considered to be of LOW priority:

a.       Changes to waterfall at Middlebrook Gate:  Possible replacement of lower pond with planter area.  Estimated cost is $5-10,000.

b.      Bridgewater Circle railing:  No cost estimate is available at this time.

c.       Purchase of generic “For Sale” signs for use within Falls Run:  25 signs would cost between $700 and $1875 depending upon the quality of the sign.

d.      Installation of a dog walk in the common area at the corner of Ripplemead and Smithfield:  No cost estimate is available at this time.

e.       Addition to Property & Grounds budget for implementation of the Master Plan:  Estimated cost is $25,000.

VII:      A Motion was made by Don Horan, seconded by Harriet Schrader, to fund all HIGH priority items listed above at this time.  Approved 6-0.

VIII:     A Motion was made by Don Horan, seconded by Jack Mounts, to adjourn the special meeting of the Board.  Approved 6-0.

IX:       The Board adjourned at 8:55 PM.

THOMAS J. WHALEN

Recording Secretary

Meeting Notes:

Notes are not to be considered minutes.  Notes are not a transcript.

Notes

Meeting of the Falls Run Community Association Board of Directors

Date:  28 April 2008

Time:  7:00 PM

Members Present:  Toni Brown, Jake Bernard, Chuck Strub, Jack Mounts, Harriet Schrader, Don Horan

Members Absent:  Don Webb

Others Present:  Sylva Southwell, Armstrong Property Manager

I             Discussion of priority projects:  Toni Brown stated that she had asked Don Horan and Jean Strub, Finance Committee chair, to provide the Board with a dollar figure of money which might be available in 2008 for use in funding priority projects.  Jean stated that $30-35,000 should be available not counting anything from the anticipated $98,000 recovery from insurance.

II          Projects were presented to the Board by both Board members and representatives of various committees.  They were grouped into one of four groups as shown by consensus of the Board.

 III       Items/projects to be implemented immediately and funded by means noted by each item:

a.       Bartlett Tree Removal:  August 2007 proposal is being updated and new proposal is due to be received 29 April.  It will be divided into priority 1, 2 and 3 tree removal.  Estimated cost @$10,000. The 2008 budget contains $15,000 for tree removal and replacement.  The Board voted 5-1 [Don Horan opposed] to authorize immediate action for priority 1 tree removal and to fund this with the 2008 budgeted funds.

b.      Purchase of a scanner for use by the Property Manager:  Estimated cost is $550.  The Board voted 6-0 to authorize immediate purchase using current operating funds.

c.       Purchase of a printer for use by residents:  Estimated cost is $200.  The Board voted 6-0 to authorize immediate purchase using current operating funds.

d.      Heater for indoor pool:  Estimated cost is $6900.  The Board voted 4-2 [Don Horan, Chuck Strub opposed] to fund this from replacement reserve funds.

IV:       Items/projects considered to be of HIGH priority:

a.       Additional streetlights for the corner of Smithfield Way/Plantation Drive and at an undetermined location on Gladstone Dr.  Estimated cost is $1,500 each.  The Board requested more research be done to determine the proposed location on Gladstone Dr.

b.      Volunteers in Falls Run Benefit social event.  Estimated cost is $3,000.

c.       Purchase and installation of solar film on the windows in the Fitness Room.  Estimated cost is $1,100.

d.      Copying of Community Center records of inventory/drawings on DVD for off-site storage.  Estimated cost is $600.

e.       Street Sign Post Maintenance throughout the community:  Estimated cost is $3,000.

f.        Sidewalk Expansion Joint Repairs in Section I:  Estimated cost is $2,000.

V:         Items/projects considered to be of MEDIUM priority:

a.       Digital projector for Community Center:  Estimated cost is $2,000.

b.      Changes in configuration at Middlebrook Gate:  Estimated cost is $15,000.  This item is on hold pending input from the Ad-Hoc Gate Committee on 11 June 2008.

VI:       Items/projects considered to be of LOW priority:

a.       Changes to waterfall at Middlebrook Gate:  Possible replacement of lower pond with planter area.  Estimated cost is $5-10,000.

b.      Bridgewater Circle railing:  The Board suggested that additional research was needed to determine the options in this area.  No cost estimate is available at this time.

c.       Purchase of generic “For Sale” signs for use within Falls Run:  25 signs would cost between $700 and $1875 depending upon the quality of the sign.

d.      Installation of a dog walk in the common area at the corner of Ripplemead and Smithfield:  No cost estimate is available at this time.

e.       $25,000 Addition to Property & Grounds budget for implementation of the Master Plan:  Estimated cost is $25,000.

VII:      A Motion was made by Don Horan, seconded by Harriet Schrader, to fund all HIGH priority items listed above at this time.  Approved 6-0.

VIII:     A Motion was made by Don Horan, seconded by Jack Mounts, to adjourn the special meeting of the Board.  Approved 6-0.

IX:       The Board adjourned at 8:55 PM.

THOMAS J. WHALEN

Recording Secretary