Meeting Notes:

Notes are not to be considered minutes.  Notes are not a transcript.

Notes

Meeting of the Falls Run Community Association Board of Directors

Date:  26 March 2008

Time:  10:00 AM

Members Present:  Toni Brown, Jake Bernard, Chuck Strub, Jack Mounts, Harriet Schrader, Don Webb

Members Absent:  Don Horan

Others Present:  Susan Manch; Armstrong Mgt; Ann Jones, Falls Run Activities Director

I:          The meeting was called to order at 10:00 am by Toni Brown.  Toni asked for a moment of silence in memory of Falls Run resident Ron Dick who had passed away on 25 March.

II:         Speaker:  Main Gate proposals:  Sharon Hilgert, Ad Hoc Committee Chair, gave a history of the ad-hoc committee and the reasons for its existence.  She discussed the unhappiness of many residents with the altered appearance of the Middlebrook gate area.  Sharon then introduced David White of Autogate who would discuss the ah-hoc committee proposal and their proposed implementation of it.  The Board indicated that they understood the proposal.  Board concerns and discussion items included tailgating, two lanes of traffic, automatic closing times on the gate arms, signage at the entrance, update of system software, length of gate arms, etcetra.  Mr White indicated that Autogate would make an updated/revised proposal incorporating the Board’s concerns.  Toni Brown asked Jake Bernard to be the contact between Autogate and the Board.

III:        Motion to approve the minutes of the 12 March 2008 meeting as submitted was made by Don Webb, seconded by Jack Mounts.  Passed 6-0.

IV:       Announcements:

a.       Steven Levinsohn has received a letter from the Office of the Governor regarding the Plantation/Lyons corner.  It did not contain any new information.

b.      All residents are reminded that the FRCA Board has a Suggestion Box mounted in the community center for their use.

V:         Management Report

a.       Easement:  Sylva has left messages which have not been answered.  She will follow up upon her return from vacation.

b.      HVAC:  Sylva has contacted engineering companies who indicated that she needed  a contractor to survey the system rather than an engineering company. She has obtained a quoted hourly price for the work from Childress Heating & AC.  Don Webb made a motion to have Sylva contract with Childress to survey the Community Center HVAC system, seconded by Chuck Strub. Approved 6-0.

c.       Flooring water damage:  Sylva will meet with Rich Lazanov on 2 April to create the RFP.

d.      ATT phone lines at main gate have been switched to Verizon.  Still working to remove Koger Management name from the lines.

e.       Letter to Falls Run residents regarding Connect:  Norm Kolb has sent everything forward.

f.        Bartlett Tree Removal proposal:  FRCA Board will hold a meeting after the return of Don Horan to discuss landscaping projects and this proposal.

VI:       Status of 2007 Audit:  Susan Manch reported that the Villa portion of the audit has been completed and that the FRCA audit was due on 4 April.

VII:      Committee Reports:

a.       Property & Grounds – Don Webb

1.      Summer Plantings & Pool Plantings:  Don Webb made a motion that the board approve the recommendation of the committee to accept the revised proposal from Shenandoah for summer flowers with the changes noted in the request.  Cost of this proposal was included in the 2008 budget. Seconded Jack Mounts.  Approved 6-0.

2.      Bluebird Houses:  Don Webb made a motion to accept the proposal from the committee to place bluebird houses in the natural areas around Falls Run per North American Bluebird Society standards and with county approval.  This would be done by volunteer residents at no cost.  Seconded by Chuck Strub.  Approved 6-0.

3.      Extension of Natural Areas:  Don Webb made a motion to approve the request of the committee to increase natural areas in two places [south of pond at Buchanan Court & Gladstone Drive; west & east on pond at Reston Court] Seconded by Jack Mounts. Approved 6-0

b.  Finance Committee:  Jean Strub explained the purposes of the Monthly Balance Sheet and Monthly Income Statement.  She indicated that 2008 year to date income was $129.075, expenses $104,075 and balance $25,000 as of 31 January.

VIII:     Old Business

a.       Ann’s Budget:  Toni Brown reported on past decision of the Board.  Closed

b.      Room fees for service providers:  Harriet Schrader reported that only one service provider currently pays a room fee.  After discussion, Harriet Schrader made a motion to eliminate room rental charges for service providers at the discretion of the Activity Director.  Seconded by Jake Bernard.  Approved 6-0

c.       Joint Meeting Report:  Jake Bernard reported on the joint FRCA/Villa Board meeting.  FRCA has agreed to take over maintenance of a small area south of Pond 5 & environs.  This is a one year renewable agreement and will be signed on Thursday, 28 March.

IX:       New Business:

a.       Election Policy:  The Board agreed to table this item and consider it at a later meeting.  Approved 6-0.

b.      The Koger Management Bankruptcy Disclosure Statement has been received. Koger has submitted a plan to the Bankruptcy Court dealing with 199 communities involved. Toni Brown indicated that she felt that Falls Run would not recover any of the embezzled money due us.

X:         Items from the floor:  There was additional discussion of the proposal to eliminate room rentals regarding exercise classes and resident participation; clarification of Jean Strub’s presentation and discussion of garage light replacement in the Villas. 

XI:  A motion to adjourn was made at 12:40pm by Chuck Strub.  Seconded by Jake Bernard.  Approved 6-0.

THOMAS J. WHALEN

Recording Secretary