FALLS RUN COMMUNITY ASSOCIATION, INC.
Minutes of regular meeting
January 9, 2008
Members Present: Toni Brown; Jake Bernard; Don Horan; Jack Mounts; Chuck Strub; Harriet Schrader; Don Webb.
Call To Order: President Toni Brown at 7:00P.M.
Motions: 1. Motion made to suspend the reading of the previous minutes by Don Horan Seconded by Chuck Strub. Passed
2. Motion to adjourn by Chuck Strub, seconded by Jake Bernard. Passed, meeting adjourned at 8:30 P.M.
NOTES:
Announcement : Jim Stagner resigned due to personal reasons and Don Webb was added to the Board at a meeting by the FRCA Board on January 7, 2008.
The Board at the request of President, Toni Brown sanctioned the circulation of a petition to be circulated on the 11th through the 14th of January concerning the traffic light at the intersection of Plantation Dr. and Gladstone.
The Community Center rules are posted on the web.
There will be a Directors Corner Article for the gazette written by a different director each month.
There have been some questions about the bill paying process used by Armstrong Management and there will be a meeting with Armstrong Management on January 15, 2008.
Sylva Southwell, our on site Management representative gave her report , the easement. Goal is to have it finalized by January 18th. The waiver has been faxed to the county to reopen the spa. The water damage caused by the sprinkler system is still being evaluated and repairs are ongoing.
Question from a Board member concerning the cost of mail boxes. And a comment from the floor was given that the mail boxes are misaligned on the side of the road per the USPS and damage occurs from passing vehicles.
OLD BUSINESS DISCUSSION: Armstrong Management Contract: Don Horan stated the proposal received in October of 2007 some wording had been changed from the contract that was in place. The word management was consistently stricken and it also fails to recognize we have an on site manager.
COX AGREEMENT: FRCA has a marketing contract with Cox for 10 years. This agreement pays approximately $13,000.00 per year to FRCA.
NEW BUSINESS
Recommendation of the Modification Committee: Allow residents to proceed with some modifications without the paperwork and approve after the fact. Comment from the Board was it violates the Covenants, Conditions and Restrictions of the FRCA. The suggestion was for the Covenants Committee to meet with the Modification Committee and report back to the Board.
OPEN FORUM:
Questions from Betty Whiteaker:
1. Has the situation of the bills not being paid on time improved?
Answer: There is a meeting scheduled with Armstrong Management to get to the bottom of this problem.
2. Is there a bond or insurance assuring us that Armstrong will handle our funds properly and if so who pays for this?
Answer: There is a bond covering this and Armstrong pays for it.
3. Is there a plan for improving shrubs, trees, grass seed in the common area between 110 and 118 Smithfield Way?
Answer: Referred to Cindy Horan and her committee on the master plan for the beautification of the community.
Question from Nancy Arnn:
Have there been contacts with the other communities and business around us concerning the Traffic Light:
Answer: Attempts have been made to contact them and there has been no response from the School or England Run Management Company. Only the Temple has responded.
Question from the floor about the restoration of the rooms.
Question: Were there more than one bid for the restoration of the rooms damaged by the water?
Answer: No, and the reason was Abby Construction is a renovation specialist and had done work for us previously in the main room of the Center. The insurance company is comfortable with this firm.
There have been questions previously abut the communication of business and Bill Arnst stated that 70% of the residents have e-mail according to the new directory.
Respectfully Submitted by
Claude (Don) Webb Secretary
Falls Run Community Association