FALLS RUN COMMUNITY ASSOCIATION

Meeting Minutes:

The Falls Run Community Association, Inc.’s Board of Directors met on November 28, 2007 for a Work Session and Open Forum at the Center.

A quorum was present. Board members attending were: Bill Nosal, Jake Bernard, Toni Brown, Art Gabler, Dan Owens, and Jim Stagner. Mal Malo was away.

Also present: Susan Manch, Regional Area Manager of Armstrong Management and Marvin Wagner, parliamentarian. Sylva Southwell was away.

There were no corrections or additions to the minutes of November 14, 2007. Approved as submitted.

Jim Stagner moved, 2^nd by Art Gabler to reallocate approximately $3,200 from the fall flower planting budget of $8,000 to the placement of benches in the community. One bench would be placed at Smithfield and Ripplemead, one by the SWM Pond #5 near the Villas and two would be placed on the walking path. Carried unanimously. (See notes for additional information).

Dan Owens moved, 2^nd by Art Gabler to approve the installation of automatic doors on the right side of both incoming doors to the Center, after clearance by the Finance Committee of submitted proposals, for a cost not to exceed $6,000. Carried unanimously.

Dan Owens moved, 2^nd by Jake Bernard, to move to Executive Session to discuss the proposed the 2008 Armstrong Management contract. Jim Stagner was not able to attend and Don Horan, Finance Committee chair was asked to attend.

The executive session was adjourned at 1:00. The decision made during the meeting was to ask Susan Manch, Armstrong’s Regional Area Manager, to advise Armstrong Management that the Board considers the 2007 contract to still be in effect and to ask Armstrong to come back to the Board with any changes they want to make. The FRCA Board has every desire and intention to continue their relationship with Armstrong Management.

December 10, 2007 –1:00 PM Joint Meeting- FRCA and Villas – Executive Session

The December 12, 2007 meeting will be the last meeting of the current Board and the year.

The Falls Run Community Association, Inc.’s Board of Directors met on November 28, 2007 for a Work Session and Open Forum at the Center.

A quorum was present. Board members attending were: Bill Nosal, Jake Bernard, Toni Brown, Art Gabler, Dan Owens, and Jim Stagner. Mal Malo was away.

Also present: Susan Manch, Regional Area Manager of Armstrong Management and Marvin Wagner, parliamentarian. Sylva Southwell was away.

Representative from Verizon were present to report on the installation of their fiber optic cable in the community. Attendees had questions:

a. Work is identified as jobs. Jobs cover different areas. The current area being worked on is Gladstone over to Bridgewater and the streets off Bridgewater. That job will be complete by Friday, November 30. Verizon will provide a list of other jobs in the community.

3. Verizon is committed to working with the least possible amount of disruption to property possible. Their goal is to return each area back to its original condition within the same day. They are using a flat vault installation which means that all the cable connections are below ground. There is no visible above ground pedestal or box. Residents are allowed to place flower pots or vases on top of the vaults, but are asked not to bury, hide, or pull out the vaults.

a. Main cable still needs to be installed. Service to customers should be available within 60 to 90 days after main cable is in.

a. Fifteen feet from the edge of sidewalk in to the house. The depth of the vaults range from 24 inches to 36 inches.

a. Yes. If Verizon is aware of any damage to irrigation system during installation, they will notify the resident and repair.

7. Will personal service require additional lying of cable to a subscriber’s home?

9. Can Verizon provide dedicated lines that the community currently has with Cox that provides Channel 20?

a. Door tags will be place on door knobs by Verizon, with telephone numbers one can call with questions. Contractors also place a door tag to advise they are about to begin work. A

third tag is placed when the work is complete. Verizon’s number is 1-888-250-9710. Information is also available on the Falls Run web site.

There were no corrections or additions to the minutes of November 14, 2007. Approved as submitted.

The benches will be installed by Shenandoah landscapers and set on concrete pads. Shenandoah will order the benches at a cost of $500 each, with shipping costs of $100. Installation is $200. Individual donations of benches are welcome. The Association will pay the shipping and installation costs for any bench donated.

The annual meeting of the Association will be held on December 3, 2007 at 7:00 PM at Gayle Middle School in their Forum Room. New directors will be introduced and various reports given.

Bill Nosal commented that the FRCA was not officially notified of the Villa Board’s unilateral decision to no longer collect the monthly FRCA assessment from Villa residents as of January 1, 2008. He asked Paul Niemi, President of the Villa’s Board of Directors, if he would like to comment. Paul explained that the collection of FRCA assessments by the Villas was established by Koger. The Villas have a basic problem in that they have they have no legal basis to collect, nor are they able to apply penalty provisions for the FRCA portion of the assessment. Legally they cannot file property liens for FRCA assessments billed by the Villas that are delinquent.

Assessment and collection procedures are not the same for each Association. Paul apologized if the FRCA has been slighted. The FRCA property manager was notified immediately and she immediately notified the FRCA Board.

Members of the FRCA Board were asked to comment. Various issues were raised. To summarize the discussion that followed, the FRCA Board was very unhappy that the Villa’s Board did not communicate their pending decision, thereby giving the two Boards an opportunity to discuss and try to figure out a solution that would have been a ‘win-win’ for both Boards and each Association. The FRCA Board generally was disturbed by the way the Villas Board acted unilaterally, making a decision that affected each Board without consulting the FRCA Board in advance. As one FRCA Board member pointed out: The Villas Board made a problem for the FRCA Board while solving the Villa Board’s problem. Of particular concern was one of timing. The FRCA Board is not convinced the Villa residents will have adequate notice that the collection of FRCA dues will be collected by billing through Armstrong Management as of January 1, 2008.

Bill Nosal issued a special thank you to Bob Brown and Ann Jones as the organizers of the events that took place during the Veterans Day weekend. The USO show and the Memorial service were outstanding! On behalf of the community, special thanks go to the Falls Run singers for the wonderful entertainment they provided during the USO show and their stirring voices that rang out with patriotic enthusiasm during the Veterans Day Memorial on Sunday. The Falls Run Players provided lots of laughs at the USO show and as usual, out did themselves. The Social Committee was complimented for the beautiful cakes and refreshments provided. The speakers were eloquent! The entire weekend was a first class affair! Applause was extended in agreement!

Bill Nosal commented that the efforts that have gone into creating the Personnel Manual have been extensive. The input of everyone involved to date is greatly appreciated. Although we are close to a finished product, we are not quite there yet. The document still needs refining. After discussion, it was agreed that others will join the original committee to come up with a document that specks directly to the needs of Falls Run. Jake Bernard will spearhead the group.

The Property and Grounds committee has presented the Board with a proposal that would allow residents to gain approval through the Modification Committee to plant in the common areas. The Board is generally in favor of the plan, but after discussion decided to table any decision and defer to the incoming Board.

There will be a joint executive session of the two Association Boards on Monday, December 10, 2007 at 1:00 PM at the Center. Both management companies will be present as well as newly elected directors from both Boards. The purpose of the meeting is to discuss the financial matters and other issues effecting the two Associations.

Armstrong Management’s accounting department has made all necessary adjusting entries to the financial statements to bring them into balance with the audited 2007 financial statements. The Finance Committee is satisfied with the product for the most part and has requested some minor corrections. The financial statements through October 31, 2007 are also acceptable with some minor corrections.

1. A new contract provided by Armstrong Management has some serious issues. The Finance Committee’s recommendation is the Board should not sign any contract without further discussion with Armstrong Management. The contract will be discussed in executive session at the end of today’s meeting.

2. Proposals from the Community Center Committee for handicap ramps. The proposal as submitted is too vague. More information is required.

3. A proposal from the Community Center Committee for new TV’s in the fitness center. This expense in not in the 2008 budget, there were no competing proposals submitted and there is a question regarding the need for new televisions at this time.

Bill Nosal thanked the Finance Committee once again for their outstanding effort on the part of the community.

Art Gabler raised the subject of the installation of automatic doors for the main entrance of the Center. Dan Owens moved, 2^nd by Art Gabler to approve the installation of automatic doors on the right side of both incoming doors to the Center, after clearance by the Finance Committee of submitted proposals, for a cost not to exceed $6,000. Carried unanimously.

The Covenants Committee will conduct a hearing on Tuesday, December 4, 2007 at 9:30 AM at the Center to settle a dispute between two neighbors.

Inputting for FRIS is currently in progress. The committee is suggesting that every dwelling unit would be included in the Armstrong Alert System unless they opted out. There is no time line for completion of input. Armstrong is working as time permits on input.

Bill Arnst has prepared an article for the December Gazette that will report on speed monitoring project undertaken during October. The goal is to get a better idea of the actual extent of the speeding problem in the community. Volunteers monitored cars at their highest speed using speed monitoring trailers. Look for the article in the December Gazette.

Dan asked the Board to consider developing an equitable and consistent approach to allowing various organizations to set up collection centers in the Center during various times of the year. The Board made no decision or recommendation at this time.

The FRCA Election Committee will begin counting ballots for the election of directors at 12:00 PM on Thursday, November 29, 2007.

The executive session was adjourned at 1:00. The decision made during the meeting was to ask Susan Manch, Regional Area Manager, to advise Armstrong Management that the Board considers the 2007 contract to still be in effect and to ask Armstrong to come back to the Board with any changes they want to make. The FRCA Board has every desire and intention to continue their relationship with Armstrong Management.

December 10, 2007 –1:00 PM Joint Meeting- FRCA and Villas – Executive Session

The December 12, 2007 meeting will be the last meeting of the current Board and the year.

Residents of Falls Run,

Please allow me to correct my notes of the FRCA Board of Directors meeting on November 28, 2007:

I was just reminded that it was not the Social Committee that was responsible for the beautiful cakes and refreshments provided for the Veteran's Day Memorial Service. All the work of providing, setting up and serving the refreshments after the ceremony was done by members and volunteers of the Wall of Honor Committee. I apologize for not making that distinction in my notes of the FRCA BOD meeting of November 28th.

The Social Committee WAS responsible for and did a wonderful job setting up and providing the hors d'oeuvre's for the dance party on Saturday as part of the USO show. Their efforts too were greatly appreciated and enjoyed.

Thanks to all of you for your contribution to a fantastic weekend!

Toni Brown