FALLS RUN COMMUNITY ASSOCIATION

Meeting Minutes:

The Falls Run Community Association, Inc.’s Board of Directors met on October 10, 2007 for a Work Session and Open Forum at the Center.

A quorum was present. Board members attending were: Bill Nosal, Jake Bernard, Toni Brown, Art Gabler, Dan Owens, and Mal Malo. Jim Stagner was away.

Also present: Sylva Southwell, Property Manager of Armstrong Management and Marvin Wagner, parliamentarian.

There were no corrections or additions to the minutes of September 19, 2007. Approved as submitted.

Mal Malo moved, 2^nd by Art Gabler, to allow employees, but not their families, to use the pool and fitness center. Employees must provide the activities director with a health certificate signed by the employee’s doctor. The motion carried unanimously.

Mal Malo moved, 2^nd by Art Gabler to adjourn at 8:30 pm. The motion was carried unanimously.

The Falls Run Community Association, Inc.’s Board of Directors met on October 10, 2007 for a Work Session and Open Forum at the Center.

A quorum was present. Board members attending were: Bill Nosal, Jake Bernard, Toni Brown, Art Gabler, Dan Owens, and Mal Malo. Jim Stagner was away.

Also present: Sylva Southwell, Property Manager of Armstrong Management and Marvin Wagner, parliamentarian.

Bill Nosal opened the meeting announcing that it was necessary to set the record straight regarding the September 26, 2007 vote taken to remove the pots from the main gate.(See September 26, 2007 notes for details.) He reviewed the circumstances of the vote:

A vote was taken to remove the pots, ending in a tie (Art Gabler was not present and there was no proxy).

However, the second motion was out of order as determined by our parliamentarian; therefore, the second motion is rescinded and the first motion stands. The Board recognizes the Gate Ad Hoc committee will continue its work. The Board looks forward to a recommendation that will improve the appearance of the main gate while retaining the effectiveness of the pots in directing traffic through the gate.

New trees will replace those that have died. Watering, following current water restrictions, was assured by a resident in attendance.

The question generated considerable discussion during the open forum session as well as the working session. As a result, Dan Owens will call upon Armstrong Management for a joint meeting with the Communications Committee to clarify all questions concerning the Armstrong Web site as well as Armstrong Connect/Alert and implementation of FRIS.

3. A resident wanted to know if tow trucks spotted in the community in the wee hours of the morning are working for Armstrong Management. Residents have reported the theft of GPS systems.

5. Landscaping still looks terrible and was not looking good before the drought. What is Shenandoah’s game plan and how long before common areas will finally be presentable?

This question has been answered many, many times and addressed in meeting notes many, many times. Please see September 26, 2007 notes for most recent discussion of landscaping. Shenandoah has told us repeatedly it will take three to four years before we see any real results. There has been more than one factor affecting the work they do, such as having to defer to work being done by Farrar and mainly, Mother Nature’s lack of cooperation. We must be patient.

6. Bob Gilbert was complimented on the efficient handling of flu shots at the Center.

7. Can we continue to top off the indoor pool and spa, or if necessary. empty and refill the spa?

8. Bill Nosal asked residents to be conservative in their use of water at the Center and to limit their showers.

There were no corrections or additions to the minutes of September 19, 2007. Approved as submitted.

Bob Gilbert has stepped down as chair of the Community Center Committee after years of service. Joachim (Joe) Schmidt will take over as chair.

Bob took the opportunity to personally thank all the members of the committee that served with him over the years and to point out some of their many accomplishments:

New equipment in the fitness center now owned by the Association and not on lease.

Bill Nosal announced that Farrar will continue doing a great deal more work in the community.

Don’t be surprised to see a water truck in the community. The water will come from a pond in Celebrate in support of the work being done by Farrar, the contractor hired by Pulte to do the work required to have the bonds released by the county.

Marvin Wagner researched the question of whether the Board could authorize use of the pool and fitness equipment by employees of the Association.

Citing Article II – Property Rights – 2.1 (j) and Article IV – Rights and Obligations of the Association/Various Disclosures and Disclaimers – 4.1 and 4.3 taken from the CC&R’s, it was determined the Board has the authority to approve such use.

During discussion, Art Gabler also quoted Article II, 2.2 (a) – Activity Cards – specifically: The Board may establish policies, limits, and charges with regard to the issuance of additional cards and quest privilege cards.

Dan Owens pointed out employees will adhere to the same rules that residents comply with. They are not allowed to invite guests to join them, their relatives are not granted the use of the facilities, they must provide the Activities Director with a health certificate signed by their doctor stating they are in good health and able to use the facilities. The health certificate includes a waiver releasing the Association from responsibility for the user.

The Board met in executive session to discuss the 2008 budget. Their recommendations were forwarded to the finance committee and changes were made. The Board will approve the 2008 Budget at the October 24, 2007 meeting after which it will be submitted to all homeowners.

Bankruptcy attorney, Chris Jones attended a hearing on October 3, 2007 that was held to petition the court to assign a trustee to handle Koger Management affairs because Bob Koger has been stalling and blocking information to the bankruptcy committee. The judge did not appoint a trustee but placed the matter on hold until November 19, 2007. One of the issues that caused the request for a trustee was the sale of property by Koger Management wherein the proceeds were not included in the bankruptcy estate.

The 2006 audit is very close to being final. Treasurer Mal Malo has asked for an opinion from our attorney to be sure the document will be sufficient to substantiate our insurance claims. There are still issues with unanswered questions concerning the accounts receivable between the Villas and the FRCA.

East Coast will begin its corrections to the fire alarm system in the Center on October 11, 2007. East Coast has estimated additional work required will cost approximately $2,000 to $3,000. Pulte has said they will pay for the first phase of the work, but they want a waiver releasing them from any future repairs. The Board at this time will not sign a waiver with Pulte and asked Sylva to ask Ed O’Connell, our attorney, for his opinion. The Board understands their refusal to sign the waiver will more than likely cause Pulte to take their offer of payment off the board, but the Board accepts that possibility and recognizes that the work must and will be performed to be sure the fire alarm system is fully functional and in good order.

The Board approved the contract with Shenandoah for landscape design services on September 26, 2007. The Design Plan will not be considered a total Master Plan, but rather a plan to develop certain areas of the common grounds in phases until all common grounds have been addressed.

The Association has received a refund check from the County of Stafford for property taxes that were paid in error during Koger’s management. The check is in the amount of $8,579.41.

Joan Bitely of the Villas Board raised the question of whether or not the Villas will be included in Armstrong’s Connect/Alert program.

Sylva will inquire and provide a flyer with more information about the system. It should be remembered Dan Owens is going to request a meeting with Armstrong personnel involved with this program to be sure the Association understands how the program works.

Resident, John Cronin, commented that if it were to become necessary to file a suit against Pulte it is not that difficult. Certain steps are taken such as a notice of intent to sue, which John offered to complete. He made the point that Pulte does not want any unfavorable publicity. The Board made no comment or commitment.

Mal Malo moved, 2^nd by Art Gabler to adjourn at 8:30 pm. The motion was carried unanimously.