UNAPPROVED, WITHOUT CORRECTION, ADDITIONS OR DELETIONS

FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of the Meeting of the Board of Directors

May 23, 2007

 

 

The Falls Run Community Association, Inc., Board of Directors met on May 23, 2007 for a Work Session at the Center.

The meeting was called to order at 10:00 a.m. by Bill Nosal, President.

A quorum was present. Board members present were:

Bill Nosal, Art Gabler, Chuck Heath, Mal Malo and Dan Owens.

Board members absent were Toni Brown and Jim Stagner.

Also present: Jim Armstrong, Armstrong Management; Sylva Southwell, Property Manager, Ann Jones, Activities Director.

 

Bill Nosal requested a motion to correct the notes of the May 16, 2007 meeting.  Mal Malo motioned for the correction, 2^nd by Dan Owens.  Carried Unanimously.

 

The corrected paragraph reads as follows:

 

There was a lengthy discussion during the Open Forum session about the advice given by our attorney concerning bingo, alcohol consumption, playing poker, etc. One resident researched the law and provided a statute to the Board that appeared to exempt Falls Run from a liquor permit which has been turned over to counsel.  Other examples of gambling including by several other members were provided that were well known. While the Board respects the comments by this resident and his knowledge, we are at this time constrained by the legal advice of our attorney. As much as we would like to waive it aside and carry on as before, it is not prudent to do so at this time. Information has been passed to our attorney and we have asked for additional research to determine the merits of any opinion suggesting that we should reinstate the activities in question. The Board will await the attorney's response.

 

Bill Nosal moved to suspend the reading and accept the minutes of May 16, 2006.  2d by Chuck Heath. Carried unanimously.

 

 

 

 

 

 

 

Audit - Fiscal Year 2006 - Mal Malo noted that the field work on the 2006 audit has been completed and being reviewed by Kevin Cavanaugh.  There is no record of FRCA receiving $93,600 from the Villas in 2005.  That will show as an accounts receivable from the Villas.  There will be some adjusting entries required but nothing major as of this time.  The $62,000 check, which closed out the Merrill Lynch account and never cashed has been reissued.  We should receive it this week.  Those funds will go into the replacement reserve account.

 

Current year financials show us with a $79,000 surplus as of 4/30/07.  This is based on straight-line budget projections and should not be considered as money we have to spend for non-budget items right now.

 

Our reserve position is solid.  With the deposit of the Merrill Lunch check and regular monthly contributions to reserve from our operating budget, we should have $734,000 in replacement reserve by the end of the year.  The Mason and Mason study estimated that our reserve funds would be $707,000 and still recommended an increase.  The more we can put into reserve will lessen the impact in future years and reduce the amount of assessment increase that may be required.  The Finance Committee will review this and make recommendations to the Board.  One unknown is the amount of excess operating funds we had at the end of 2006.  That will be determined by the 2006 audit.  Additional reserve contribution should be a requirement that competes with other unfunded projects for any surplus operating funds.

Ann Jones, Activities Director

 

Will get an application for an ABC license.  This would cover all Falls Run social events.  Background investigation is required on all Board members at a $60 one-time fee and $20 for each Board member investigation.  A Stafford agent will make the final decision of approval or disapproval.  An annual license will cost $300.00.

 

Art Gabler motioned to authorize Ann to proceed, including the background checks.  2d by Chuck Heath.  Carried unanimously.  Dan Owens questioned whether or not Toni Brown and Jim Stagner would agree.  Authorization was conditioned upon Toni and Jim’s approval.

                                                                                   

Any card game not exchanging money is permitted.  Resume under that condition.

 

Resume bingo, donating 10% of proceeds to a charity of player’s choice.  Under $25,000 limit.  Not to flow through association’s books.  Dan Owens motioned, 2d by Mal Malo.  Carried unanimously.

 

Reviewing options for club entrance with or without membership card.

 

The next meeting will an open forum on Wednesday, June 13, 2007 at 7:00 PM

 

Bill Nosal moved to adjourn, 2d by Dan Owens at 12:15 p.m. Carried unanimously.

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Meeting Notes:

INFORMATION ONLY

NOT TO BE CONSIDERED MINUTES

NOT A TRANSCRIPT

 

Notes from Board of Directors Meeting

May 23, 2007

 

 

Sylva Southwell, Property Manager, Armstrong Management

 

Manager’s Office Update - $1500.00 was approved for furniture, however, purchases were made $600 under budget.

 

Regarding delinquencies in association dues, after 30 days, the homeowner will be sent a regular reminder.  After 60 days, a certified letter, then it goes to the attorney.  Chuck Heath requested a spreadsheet for monthly presentation to the Board.

 

Flower Installation – Occurring.

 

Street Lights - Underway.  Go back to manufacturer regarding possible faulty ballasts.

 

Tennis Court Fence Repairs – Completed.

 

Wet Pond - Bill Nosal met with the county and was told the pond is working as designed.  There is a hole in the dam, and Pulte will repair.  Work is continuing on other SWM’s.

 

Outdoor Pool - When Stafford County came to inspect the new office, it was realized there was no electrical permit for the outdoor pool.  No evidence of grounding or bonding.  Hope for an opening May 25, but that is not likely.  Pulte is handling and covering the cost.

 

Tree Damage - Due to lightening, one tree at Goose Creek cul-de-sac will be removed.  Possibly 2 or 3 other locations, as well.  Need to budget for expenses such as this in the future.

 

Gate Antenna Extensions - Needed parts have arrived and should be installed in 2-3 days.

 

RFA - Approval of Technical Concierge as Webmaster - Motion for approval by Mal Malo, 2d by Dan Owens.  Carried unanimously.

 

Change Paragraph Regarding Tenants in Center Rules - Letter going out this Friday to all homeowners showing a P.O. Box address.  Tenant Database complete, missing some emergency numbers.

5/23/07                                                            3

Trash Clean-up in SWM 4 - Sylva spoke with Shenandoah regarding a monthly clean-up.  Waiting to hear back from them.  A ballpark figure was given of $65 an hour, with a 2-hour minimum.  Dan Owens felt the price is outrageous!  The rate will be reviewed.

 

Sylva Southwell and Ann Jones will have credit cards for the purchase of association items only.

 

Management Report -  Fidelity bond coverage renewed.

Waste Management automatic renewal has been cancelled.  Will allow them to re-bid for pickup 1 time per week and seasonally, April through September 2 times per week.

 

Owner/Resident Inquiries:

 

Villa resident very concerned about concrete deterioration, not only in the Villas, but the single-family area and common sidewalks, as well. Analysis of the problem needs to be considered.  Armstrong will contact Pulte to discuss.  Villa and single-family residents need to be included in any meeting held on this issue.  Bill Nosal agrees a joint venture is warranted and the two should share in the study.

 

Resident on Birchleaf questioned the integrity of a wall constructed on his property, saying that in 2003 the creek bed was 12 inches.  It is now 4 feet.  If the water gets under the wall, so goes the wall and his foundation.  Sylva will research.

 

Villa resident asked about repainting Villa house numbers on the street.  This is not required as long as the numbers are on the homes.  The Fire Dept said it was ok.  He questioned whether or not that was true saying they are the ones who brought it up.  Sylva waiting for proposal already has two.

 

Police and fire could not get in the Legend gate and drove over the common ground.  Request police and fire representatives come to a Board meeting and explain why they cannot get the word to their people on how to access this community.

 

Our lawyer has been wrong on several occasions, yet we continue to keep him.  Why?

 

Art Gabler reported that the Community Center Committee voted to change soft drink vendors.  They voted to replace the local Pepsi Cola bottler with Campbell’s Vending.  Campbell services the snack food machine.  The reason for the change is Pepsi’s increase in the cost of 20 oz. Bottle from $.00 to $1.25.  Campbell will sell a 20 oz. Drink for $1.00.  The Board members present voted unanimously to approve the Center Committee’s request.

 

A street light at Gladstone and Plantation.  Bill Nosal stated it has been approved by VDOT and Stafford County and is scheduled for 2008 or 2009, but not before the library is built.