FALLS RUN COMMUNITY ASSOCIATION

May 2, 20007 Meeting Minutes

Meeting Minutes:

The Falls Run Community Association, Inc.’s Board of Directors met on May 2, 2007 for a Work Session at the Center.

Bill Nosal, Mal Malo, Toni Brown, Art Gabler, and Dan Owens, Chuck Heath and Jim Stagner.

Also present: Marvin Wagner, Parliamentarian; Jim Armstrong, and Sylva Southwell, Property Manager, Armstrong Management.

Mal Malo moved, 2^nd by Jim Stagner, to adopt a new meeting schedule. Carried unanimously.

May 16 - Wednesday - 7:00 PM Working Session with Open Forum - (As previously scheduled)

May 23rd and every 4th Wednesday thereafter- 10:00 AM at Center for Working Session.

Art Gabler moved, 2^nd by Dan Owens, to approve 2007 pool rules. Carried unanimously.

Jim Stagner, 2^nd by Art Gabler moved to convert the bleachers to planters at a cost not to exceed $4,000. The vote carried with five (5) ayes and two (2) nays. Mal Malo and Dan Owens voted nay.

Mal Malo moved, 2^nd by Dan Owens to approve all committee charters as submitted, to include the Property and Grounds after suggested amendment to one item in their charter. Carried unanimously.

The Board agreed to accept the bid from Hurricane Fence Company to repair seven (7) line posts and sixty feet of top rail that was damaged by wind. They will take down the fence and replace/repair bent poles and re-stretch existing wire at a cost of $2,963.00. Additionally, they will replace/repair four (4) extra line posts at the same time as above work is performed at an additional cost of $700.00.

The Board, after some discussion, agreed that showing movies as we were is a non-issue; therefore, the Board agreed to the resumption of showing movies.

Art Gabler moved, 2^nd by Mal Malo, to adjourn at 12:00 PM. Carried unanimously.

The next working session will be Wednesday, May 16^th at 7:00 PM at the Center. Everyone is welcome to attend.

The Falls Run Community Association, Inc.’s Board of Directors met on May 2, 2007 for a Work Session at the Center.

Bill Nosal, Mal Malo, Toni Brown, Art Gabler, and Dan Owens, Chuck Heath and Jim Stagner.

Also present: Marvin Wagner, Parliamentarian; Jim Armstrong, and Sylva Southwell, Property Manager, Armstrong Management.

Bill Nosal opened the meeting with Kudos, Bravos and Thanks to those who so willing give of their time and talents to the community:

Bill Arnst and his committee for creating the new telephone directory as of May, 2007. What a beautiful job it is and completely paid for by advertisers!! Many kudos!

Gazette. The Gazette is looking better every month. Very professional! Thank you!

The Falls Run Players. Congratulations on their latest production! So much hard work and long rehearsals paying off in a great production. Bravo!

The Lions Club for responding to those who were displaced by the fire in the England Run apartment. Six families, none with children fortunately, were victims of the fire caused by a cigarette thrown into dry mulch. Over $12,000 was collected in all. Wonderful outreach!

Special trash collection at the Center – Janie Cendric. Many thanks for helping us get rid of that hard to get rid of ‘stuff’. Appreciated.

The Garden Club for creating an outstanding display for all to enjoy, especially Mal Malo who has the good fortune to look out over the garden.

Mal reported that he and three members of the Finance Committee met with Armstrong Management in their offices. All questions submitted were answered satisfactorily. Armstrong uses the accrual method of accounting.

The 2006 audit is still pending although results are anticipated in approximately two weeks, until then our actual financial status is still undetermined.

1. A $93,600 accounts receivable from the Villas. No action planned until audit is completed.

2. A check in the amount of $62,000 from the closing of a Merrill Lynch account in 2006. The check was hand delivered directly to Koger Management; however, the auditors have been unable to identify any deposit of those funds. Merrill Lynch will provide the Board with copies of the check (front and back) to help determine how the check was handled.

Mal announced that at some future date, Channel 11 will be moved to another channel by Cox in response to a new directive received by Cox. Residents will be informed when we know more.

Upon the recommendation of Armstrong Management Mal Malo moved, 2^nd by Jim Stagner, to adopt a new meeting schedule. Carried unanimously.

May 16 - Wednesday - 7:00 PM Working Session with Open Forum - (As previously scheduled)

May 23rd and every 4th Wednesday thereafter- 10:00 AM at Center for Working Session.

June 13th and every 2nd Wednesday thereafter - 7:00 PM at Center for Open Forum.

The change is being made to enable Armstrong to better serve the Board by giving management the opportunity to prepare agendas, assemble Board information packages, and deliver financial information before the Board’s meeting on fourth Wednesday of each the month. Agendas, Board information packages and financial information will be made available to residents in advance of the meeting via our Web site and hard copies at the Center.

The meeting on the 2nd Wednesday will be a non-working meeting, intended as an opportunity for residents to meet with members of the Board to give voice to their questions, concerns or grievances.

The Board did question the possibility of keeping the same schedule we have been working with, but in order to deliver all the information from management, the timing wasn't right. Any questions can be directed to individual Board members or sent to our new official email address: frcabod@fallsrun.org

Art Gabler moved, 2^nd by Dan Owens, to approve 2007 pool rules. Carried unanimously. The pool rules and hours are attached.

The pool rules and hours were reviewed by the Community Center Pool Sub-committee and community input was requested. The following announcement was published on Marfuggi on March 6:

To all interested parties: There will be a meeting of the swimming pool rules sub- committee on March 14 at 7 pm at the center. Any person interested is invited to attend. Committee members are asked to carefully read the current rules and selected the parts you would like to see changed, then send me an e mail giving me your specific suggestions AND reasoning behind the suggested change. As there are 19 committee members signed up, this will be necessary for me to create a reasonable agenda for the meeting..., Thanks Geo. Malhiot

1. The only major change to the pool rules was 3:06 floats. Now residents will be able to use floats in the outdoor pool during all hours except during family swim.

2. Proposed family swim hours change from 11-2 and 4-6 every day to 1-6 every day.

It is my desire to make Friday evenings a "resort" feel (at least a few times a month), and I am working on planning these events. Of course, our permits for liquor will cover any alcohol on those evenings and as always, we do not condone alcohol by the pool.

The Board notes that on those Friday and Saturday nights when alcohol is served the family hours will end at 3:30 PM. A schedule of those events will be published by the Activities Director.

Special note: As secretary to the Board, I have taken the liberty of including the above information from George Malhiot and Ann Jones in order to clarify the process behind developing the pool rules. In addition to the above, residents responded by e-mails and letters to various members of the Board giving their opinions on children’s hours at the pool. As there was no resulting consensus developed from these responses, the Board supported the work of the pool sub-committee and approved its recommendations.

Conversion of tennis court bleachers to planters. This is an item that has been on and off the Board’s agenda since January, 2006. To insure the bleachers (which are never used as such) costs $840.00 per year. Jim Stagner, 2^nd by Art Gabler moved to convert the bleachers to planters at a cost not to exceed $4,000. The vote carried with five (5) ayes and two (2) nays. Mal Malo and Dan Owens voted nay.

Tennis Court fence repairs. The Board agreed to accept the bid from Hurricane Fence Company to repair seven (7) line posts and sixty feet of top rail that was damaged by wind. They will take down the fence and replace/repair bent poles and re-stretch existing wire at a cost of $2,963.00. Additionally, they will replace/repair four (4) extra line posts at the same time as above work is performed at an additional cost of $700.00. Management will submit an insurance claim to recover costs, less deductible.

1. He is working to get bids for the concrete work at the main gate. Expects to have information for the next working session on May 16^th.

2. Water falls should be painted and working by May 14^th. Will have filtration system installed and water feature completed also.

Bill Nosal introduced our new janitor/custodian, Lin Baily. He is now with us on a full time basis. There is noted improvement in the appearance of the Center already.

Use of the Center regarding consumption of alcohol is still under review by our attorney. He continues to look for exceptions that would allow us to continue our BYOB functions without having to obtain a license.

The Board, after some discussion, agreed that showing movies as we were is a non-issue; therefore, the Board agreed to the resumption of showing movies.

Card Tables. All card tables will be removed on Friday, May 4 to be refurbished. They should be out of use for just that one day.

Light Post at Main Gate: The recent wind broke the Middlebrook light post globe and light. It will take six to eight weeks for replacement parts to come in. Solar lights will be added to the plant area to help illuminate the area.

Waste Management Contract will not be renewed automatically and contractor has been notified. The Board will be considering various options such as reducing pick-up to once a week, a seasonal pick-up with two pick-ups during the summer and one during winter. Armstrong Management will get cost information of the various options to help in making a final decision. The recommended option for the contract will be discussed at future open forum prior to decision making.

The Board is aware this is an issue with differing opinions being expressed. We welcome all to use this opportunity to express your views to guide us in the decision making process.

Welcome Committee – Jack Mounts’ Communications Committee is working on the details of creating a new resident welcome package. The Committee will be meeting Friday, May 4, 2007 at 10:00 AM at the Center. All are welcome and encouraged to attend.

Audio/Visual Task Force. Chuck Heath reported on the results of their recent meeting:

2. The public address system will be thoroughly checked with the goal of getting it working.

3. Determining what capabilities are required of digital camera being considered for use at the Center.

Generally, meetings will be held in the evening and will be announced. Work will generally be done at night, on weekends or holidays.

Official Board of Directors’ Mailbox. Residents may address the Board at its new, official mailbox. Rather than using Marfuggi or Yahoo to express opinions and concerns related to Board activities and decisions, residents can now use frcabod@fallsrun.org. The Board’s response will be collective rather than individual. Board member’s individual e-mails and telephone numbers are available on the Web or in the new Telephone Directory – May 2007.

Falls Run Information System. There is on-going coordination with Armstrong Management and the Communications Committee.

Committee Charters. Mal Malo moved, 2^nd by Dan Owens to approve all committee charters as submitted, to include the Property and Grounds after suggested amendment to one item in their charter. Carried unanimously. Toni Brown requested that one item in the P & G Charter be rewritten to read: Advise and assist management in monitoring and reviewing contracts, work accomplished, and reports from contractors.

The cost of plan is $6,000. Landscaping per the plan would take place over several years as funds allow. A Request for Action was submitted to the Board, but because of the uncertainty of our financial position until we receive the 2006 audited reports, it was decided to withdraw a motion on the table to approve the expenditure. NO ACTION WILL BE TAKEN AT THIS TIME.

Furniture for site manager’s office. There was no action taken by the Board at this time to furnish the new office.

Overflow Parking. Controlled parking at the Center parking lot will be available on a limited basis to accommodate resident’s guest parking. RV’s, trailers, boats, etc. will not be permitted.

The Modification committee did a walk through of the community and was very encouraged by the work and effort that has been put in to the lawns and individual landscaping. Neighborhood is looking better every year. This being said, Chuck Heath pointed out there are still some who will receive notices that their lawns need significant improvement.

The new directory has some typos. Corrections can be submitted using the Resident Information Form available at the Center. A few residents complained they had not been included in the directory, only to discover upon investigation, that they had indicated on their form they did not want to be included.

There are seven card tables at the Center. The standard height of card tables is 29 ½ inches. Our tables are about one-half inch higher than the standard. It was decided to leave them where they are as it costs $75.00 per table to lower them. Hum. Maybe it is the chairs that are too low?

A new resident from the Villas was in attendance. Judith Hodgens introduced herself and offered to assist the Board in any way she could to help improve communications between the Board and the community. Didn’t take but a second for Toni Brown to suggest we need her on the Board. She has excellent qualifications and would be a real asset, not to mention she is a woman who lives in the Villas. Come on Judith, we need

The next working session will be Wednesday, May 16^th at 7:00 PM at the Center.