FALLS RUN COMMUNITY ASSOCIATION

April 11, 20007 Meeting Minutes

Meeting Minutes:

The Falls Run Community Association, Inc.’s Board of Directors met on April 11, 2007 for a Special Session at the Center to discuss committee charters, the main gate, and to meet in Executive Session to discuss use of the Center and to review resident feedback.

Bill Nosal, Chuck Heath, Jim Stagner, Toni Brown, Art Gabler, and Dan Owens. Mal Malo was on vacation.

Also present: Marvin Wagner, Parliamentarian; Jim Armstrong and Sylva Southwell, Property Manager, Armstrong Management; Joan Bitely, Villas Vice-President and representative to FRCA, and Ann Jones, Activities Director.

Chuck Heath moved, 2^nd by Toni Brown, that all committees will review their charter documents and submit modified charters by April 30, 2007.

Chuck Heath moved, 2^nd by Dan Owens, to create a special task force made up of community volunteers to study the Audio/Visual needs and submit recommendations to the Board. Chairman of this special task force shall be a non-committee person and selected by the task force. . Carried unanimously.

Upon a motion by Chuck Heath, 2^nd by Jim Stagner, which carried unanimously, the Board adjourned to Executive Session at 2:30 PM to discuss use of the Center and to review resident feedback. The Board reconvened in open session at 3:35 PM.

Toni Brown moved, 2^nd by Chuck Heath, to suspend the following activities as advised by our attorney. We will continue to study the matter to determine whether there are reasonable alternatives. Those activities are:

Chuck Heath moved, 2^nd by Jim Stagner, to adjourn at 3:43 PM. Carried unanimously.

The next working session will be Wednesday, April 18, 2007 at 7:00 PM at the Center. Everyone is welcome to attend.

The Falls Run Community Association, Inc.’s Board of Directors met on April 11, 2007 for a Special Session at the Center to discuss committee charters, the main gate, and to meet in executive session re legal information from our attorney.

Bill Nosal, Chuck Heath, Jim Stagner, Toni Brown, Art Gabler, and Dan Owens. Mal Malo was on vacation.

Toni Brown was asked to open the meeting with a discussion of committee charters. Toni had expressed her objections to the inclusion in some of the charters of duties and responsibilities rightfully belonging to Armstrong Management. In the past, because the board and committees did not receive the anticipated support from Koger Management, committees began taking on more and more responsibility in order to assist the property manager and to be sure important community issues were dealt with. With the arrival of Armstrong Management, the need for that level of involvement no longer exists and definitely should not be included as part of any charter. Therefore, Toni asked that the committees take a second look at their charters before asking the Board to approve them, removing any references considered to be management responsibilities.

The fact that our committees perform invaluable service to the community and the Board is clearly recognized by Toni and all members of the Board. We all appreciate beyond measure the expertise that so many of the committee members bring to their various committees. Toni stressed that her objections in no way were intended to reflect negatively on any committee member or chair. We want committees to continue to be involved and most certainly make recommendations to the Board as well as keep an eye on management to be sure the community is being maintained to our standards. Quite simply put, the Board cannot function adequately without our committees.

Jim Armstrong spoke on the roles of committees, management and the Board. In essence it becomes a joint effort, with committees in a position to make recommendations and gather information, with management creating bid specifications where necessary, with oversight from committees and the Board. Management has the responsibility to manage all contracts that have been approved by the Board. Armstrong management realizes that Falls Run committees are more involved in board and community affairs than the average community, ours being an adult community made up of many who are retired and willing to give of their time and efforts. Armstrong is happy to have such commitment and welcomes it. Jim will forward sample charters to assist in the review of existing documents.

Chuck Heath moved, 2^nd by Toni Brown, that all committees will review their charter documents and submit modified charters by April 30, 2007.

Dan Owens raised the unsettled matter regarding which committee will have responsibility for any audio/visual equipment. As a result of reviewing the issues and general discussion, Chuck Heath moved, 2^nd by Dan Owens, to create a special task force made up of community volunteers to study the Audio/Visual needs and submit recommendations to the Board. Chairman of this special task force shall be a non-committee person and selected by the task force. Carried unanimously.

Dan Owens asked for a discussion of the Request for Action form and whether the Board was going to require its use, which we approved, and if so, will we enforce its use? It was agreed the RFA form, available on our Website, is to be used for major things that require an analysis, and the possible expenditure of funds. The RFA is intended for new requests and is not required for items already in the budget.

Jake Bernard was asked to comment on the gates. When users are properly instructed, there should be absolutely no problems with the gates. Visitors and vendors MUST be informed of the proper use of the gates. Every effort has been made to make all residents aware of how the gates operate and the instructions they should give to visitors and vendors on how to operate the gate.

There is one more thing. Remotes do not last indefinitely and in some cases, may need to be replaced. Replacements cost approximately $35.00. Information about reordering can be obtained at the concierge desk at the Center.

Additional research is continuing for ways to improve our gate situation. There have been suggestions to create two separate lanes at the main gate. Currently Middlebrook is not wide enough to accommodate two lanes. If we were to go ahead with that, all entering on the right would have to turn right, all entering on the left would have to turn left. The estimated cost to accomplish this is approximately $55,000.

In the meantime, there are two gates that never have any backups or problems. We encourage all residents to use the Gladstone or Smithfield entrance.

Chuck Heath moved, 2^nd by Jim Stagner, to adjourn at 3:43 PM. Carried unanimously.