FALLS RUN COMMUNITY ASSOCIATION

November 15, 2006 Meeting Minutes

Meeting Minutes:

The Falls Run Community Association, Inc.’s Board of Directors met on November 15, 2006 for a Work Session at the Center.

Bill Nosal, Nancy Arnn, Jackie Richards, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Also present: Joan Bitley, Villas Board representative; Sylva Southwell, Koger Property Manager; Ann Jones, Activities Director; Bill Arnst, Safety and Election Committee, and Cindy Horan, Property & Grounds Chair.

Nancy Arnn moved, 2^nd by Jackie Richards, to approve and suspend the reading of the minutes of November 1 and November 6 (Special Meeting). Carried unanimously.

Art Gabler moved, 2^nd by Nancy Arnn, to contract to reinforce the concrete base which supports the gate mechanism at the Middlebrook gate as necessary, not to exceed $1,000. The motion carried 6 to 1, with Dan Owens voting nay.

Nancy Arnn moved to create a three way stop at Smithfield and Harborton. Motion died for a lack of a second.

Toni Brown moved, 2^nd by Nancy Arnn, that Sylva check with the county to determine what is required to create an easement between Falls Run Community Association and a property owner of the neighboring development. His property is situated next to the Legend gate monument. The monument is partially located on his property. If legal involvement is required, she is authorized to contact attorney Ed O’Connell to finalize easement. Carried unanimously.

Mal Malo moved, 2^nd by Art Gabler, to ask Goldklang, Cavanaugh & Associates, P.C. to submit an engagement letter to perform the 2006 audit. Carried unanimously.

Mal Malo, 2^nd by Nancy Arnn, moved to contract with Mason & Mason to do a Condition Assessment and Reserve Fund Plan update for 2007. Contract cost is $7,000. Budgeted amount: $10,000. Carried unanimously.

Bill Nosal moved, Art Gabler 2^nd, to accept the bid from Shenandoah to remove dead trees and repair area of removal in the amount of $1135. Carried unanimously.

The Falls Run Community Association, Inc.’s Board of Directors met on November 15, 2006 for a Work Session at the Center.

Bill Nosal, Nancy Arnn, Jackie Richards, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Nancy Arnn moved, 2^nd by Jackie Richards, to approve and suspend the reading of the minutes of November 1 and November 6 (Special Meeting). Carried unanimously.

Material Safety Data Sheets as required by the fire marshal are complete and up to date.

Fire alarm inspection contract will be delayed until January 2007. The contract was not acceptable as worded. Mal Malo suggested the Board wait for Armstrong’s contracting team to come on board to create a more structured bid and contract procedure.

Presented a Proposed Projects list from various committees. After discussion it was agreed that each member of the Board will prioritize the list and submit it to Dan Owens to collate and report results at next meeting.

Concern was expressed about the condition of the concrete base which supports the gate mechanism. After discussion, Art Gabler moved, 2^nd by Nancy Arnn, to contract to reinforce the base as necessary, not to exceed $1,000. The motion carried 6 to 1, with Dan Owens voting nay.

Nancy Arnn moved to create a three way stop at Smithfield and Harborton. Motion died for a lack of a second.

The easement with neighbor next to Legend gate was discussed. Toni Brown moved, 2^nd by Nancy Arnn, that Sylva check with the county to determine what is required to create an easement between Falls Run Community Association and a property owner of the neighboring development. His property is situated next to the Legend gate monument. The monument is partially located on his property. If legal involvement is required, she is authorized to contact attorney Ed O’Connell to finalize easement. Carried unanimously.

The audit for 2005 is still incomplete. Documents were provided by Koger as requested, but more questions were then raised. Bill Nosal and Mal Malo will be joined by our CPA and attorney for a meeting on Friday November 17, 2006 with Koger Management Co. and their attorney in Fairfax.

Mal Malo moved, 2^nd by Art Gabler, to ask Goldklang, Cavanaugh & Associates, P.C. to submit an engagement letter to perform the 2006 audit. Carried unanimously.

Armstrong Management Company resubmitted their contract with modifications as requested. Contract has been signed by Bill Nosal.

Pulte’s contractor Farrar has completed most of the needed the ground work throughout the community. They will be bringing in an engineering company to conduct testing of retaining walls on a random basis. The tests are required by the county. Each owner will be notified before work is begun on their property. Notice will go on the Web site as well.

Bill Nosal moved, Art Gabler 2^nd, to accept the bid from Shenandoah to remove dead trees and repair area of removal in the amount of $1135. Carried unanimously.

Toni Brown handed out copies of a maintenance agreement for SWM #5 between Stafford County and Silver Co. More study is necessary and an updated version may be available.

Ballots have been mailed to all residents. Meet the candidates sessions have been scheduled for Thursday, November 16, 2006 from 1:00 – 3:00 PM and 7:00 – 9:00 PM. Sessions will be taped and broadcasted on Channel 11 for those who are unable to attend.

Desert Aire repair is complete after installation of a core dryer. Payne will be asked to inspect the system prior to entering into maintenance contract.

Fitness equipment maintenance contract will be reviewed by the Community Center Committee.

A defective valve on the heating and air conditioner unit serving the billiards room will be replaced at a cost not to exceed $600.

Final adaptation of computer equipment service room was referred to the Community Center Committee

There will be a Budget Information Session at the Center on Tuesday, November, 28, 2006 from 4:00 PM – 6:00 PM. when the 2007 budget will be reviewed and questions will be answered All are encouraged to attend.

The annual Board Meeting will be held December 7, 2006 at Gayle Middle School at 7:00 PM. New Board members will be announced and sworn in. They will begin their terms January 1, 2007. An open forum will be held at the end of meeting.

The next working session of the Board will be December 6, 2006 at 10:00 at the Center. All residents are welcome.

In addition to the Tuesday budget review session there will be a Budget Information Session at the Center on Wednesday, November, 29, 2006 from 7:00 PM – 9:00 PM. when the 2007 budget will be reviewed and questions will be answered. All are encouraged to attend.