FALLS RUN COMMUNITY ASSOCIATION

October 25, 2006 Meeting Minutes

Meeting Minutes:

The Falls Run Community Association, Inc.’s Board of Directors met on October 25, 2006 for a Work Session at the Center.

Bill Nosal, Nancy Arnn, Jackie Richards, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Also present: Cindy Horan, Property & Grounds Chair, Bill Arnst, Traffic Safety Chair.

Nancy Arnn moved, 2^nd by Mal Malo to convene in Executive Session to discuss selection of property management company and to discuss draft budget.

The Board reconvened for work session at 10:05 AM upon a motion by Nancy Arnn, 2^nd by Art Gabler. Carried unanimously.

Bill Nosal immediately asked for a vote of approval for a management company effective January 1, 2007:

Armstrong – Pricing in the middle. Very positive. They use a team approach the Board especially liked. We will be involved in selecting the full time property manager from a list of their candidates.

Dan Owens moved, 2^nd by Nancy Arnn, to notify Armstrong of their selection. Carried unanimously.

Dan Owens moved, 2^nd by Mal Malo, that the Community Center room rental rates in the draft proposal be used by the Activities Director as the interim rates until rates have been approved by the Board. Final rates to be established after the Community Center Committee’s report to the Board. Carried unanimously.

Nancy Arnn moved, 2^nd by Jackie Richards, to accept the Property & Grounds recommendation to the Board for snow removal by contractor Goodfella after miscellaneous corrections have been made. Carried unanimously. The Finance committee has reviewed and approved their proposed contract.

Mal Malo moved, 2^nd by Jackie Richards, to proceed with request for bid from Shenandoah to repair sites where dead trees planted by Del Webb have been removed at an estimated cost of $1,500. Carried unanimously.

Dan Owens moved, 2^nd by Mal Malo, that effective January 1 when Armstrong takes over as our managing company all emails must be in a format that he is able to read on his computer. Carried unanimously.

Mal Malo moved, 2^nd by Nancy Arnn, to table any action until Art Gabler has verified the amount of resulting reduction in insurance expense. Carried unanimously

Toni Brown moved, 2^nd by Nancy Arnn, to increase monthly assessment to $137.00/month based on 2007 budget of $ 1,377,496.00. Carried unanimously. Change will be effective January 1, 2007.

The Falls Run Community Association, Inc.’s Board of Directors met on October 25, 2006 for a Work Session at the Center.

Bill Nosal, Nancy Arnn, Jackie Richards, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Also present: Cindy Horan, Property & Grounds Chair, Bill Arnst, Traffic Safety Chair.

Nancy Arnn moved, 2^nd by Mal Malo to convene in Executive Session to discuss selection of property management company and to discuss draft budget.

The Board reconvened for work session at 10:05 AM upon a motion by Nancy Arnn, 2^nd by Art Gabler. Carried unanimously.

Bill Nosal immediately asked for a vote of approval for a management company effective January 1, 2007:

Bill Nosal thanked Mal Malo, Art Gabler, Bill Smith, Don Horan and Paul Rankin who served as a special proposal review team that selected the three finalists from the six who made proposals for the Board’s review and approval. Mal Malo will notify the three who were not selected.

Dan Owens moved, 2^nd by Nancy Arnn, to notify Armstrong of their selection. Carried unanimously.

During the Executive Session, the 2005 audit was discussed. It remains ongoing. Nothing further to report at this time.

Nancy Arnn moved, 2^nd by Jackie Richards, to accept the minutes of October 18, 2006 with the following correction:

As secretary, I should have been aware that the reference to Janie Cindric did not appear in the minutes but in the notes which are provided for information only. Therefore the motion to correct the minutes was not in order. My oversight completely. I have corrected the notes of October 18, 2006, and will ask for approval of the October 18^th minutes without correction at the November 1, 2006 working session.

Janie Cindric talked with landscape contractor Shenandoah to discuss their plan for replacing trees and shrubs as requested by the Board. The Shenandoah proposal as presented was not accepted. Janie reevaluated Shenandoah’s original replacement proposal which resulted in a dramatic saving in cost.

Ann presented a draft of Community Center Room Rental Rates which will be presented to the Community Center Committee for their review and recommendations to the Board. A general discussion followed. Dan Owens moved, 2^nd by Mal Malo, that the rental rates in the draft proposal be used by the Activities Director as the interim rates. Final rates to be established after the Community Center Committee’s report to the Board. Carried unanimously.

A new, larger activities announcement board has been installed in the Center. Thanks to Chuck Heath.

Four inspections per year are required. Sylva will go out for additional one year bids.

Nancy Arnn moved, 2^nd by Jackie Richards, to accept the Property & Grounds recommendation to the Board for snow removal by contractor Goodfella after miscellaneous corrections have been made, . Carried unanimously. The Finance committee has reviewed and approved their proposed contract.

Trees will be removed in the protected area at Bridgewater, Shadwell, Ripplemead, Covington, and Smithfield. Only those trees that endanger nearby dwellings are to be removed at a cost of $250 - $300 each.

Fitness Resources is phasing out of equipment maintenance. They have recommended a replacement. No action required at this time.

Request for Approval has been drafted and submitted to safety committee for their review. Bill will present at the November 1, 2006 meeting.

Work is progressing well. There is good cooperation between Farrar and Shenandoah. Cold weather could impact the project.

Shenandoah will be planting fall flowers at gates. Planting will be done at Gladstone Gate and Bridgewater guard railing.

Storm Water Management Pond #5 near the Villas needs maintenance. Maintenance is the responsibility of Falls Run.

The Villas’ annual meeting will be held November 1, 2006. There is one candidate running for a seat on the Villa’s Board.

Bill Nosal suggested asking the Villas to have a rotating member of the Villa’s Board become a non-voting member of the FRCA Board.

Converting the tennis court bleachers into a planting area. Mal Malo moved, 2^nd by Nancy Arnn, to table any action until Art Gabler has verified the amount of resulting reduction in insurance expense. Carried unanimously.

After general discussion of the 2007 budget, including invited comments from the floor, Toni Brown moved, 2^nd by Nancy Arnn, to increase monthly assessment to $137.00/month based on 2007 budget of $ 1,377,496.00. Carried unanimously. Change will be effective January 1, 2007.

It was agreed the 2007 budget will be distributed on the Web, Crawler and will be mailed to non-site residents. Also it will be included with the November Gazette.

As it turned out the budget was personally delivered to all households by Bill and Dot Nosal on Tuesday, October 31, 2006 rather than inserting in the Gazette.

Art Gabler moved, 2^nd by Nancy Arnn to adjourn at 12:00 noon. Carried unanimously.