FALLS RUN COMMUNITY ASSOCIATION

October 18, 2006 Meeting Minutes

Meeting Minutes:

The Falls Run Community Association, Inc.’s Board of Directors met on October 18, 2006 for a Work Session at the Center.

Bill Nosal, Nancy Arnn, Jackie Richards, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Also attending: Sylva Southwell, Property Manager of Koger Management and Cindy Horan, Property & Grounds Chair.

Nancy Arnn moved, 2^{nd by} Jackie Richards, to approve and suspend reading of the minutes of October 4, 2006. Carried unanimously.

Mal Malo moved, 2^nd by Nancy Arnn, to convene in Executive Session at 10:00 AM to interview prospective management company representatives. Carried unanimously.

The Board reconvened in regular session at 1:40 PM after interviewing the three finalists recommended by the Finance Committee.

It was agreed that the Board will meet again on Wednesday, October 25, 2006 at 9:00 AM at the Center and convene immediately in Executive Session to make its decision regarding a new management company for Falls Run. The Board expects the Executive Session to take approximately one hour. They will reconvene in regular session at approximately 10:00 AM.

Mal Malo moved to adjourn at 1:40 PM, 2^nd by Nancy Arnn. Carried unanimously.

The Falls Run Community Association, Inc.’s Board of Directors met on October 18, 2006 for a Work Session at the Center.

Bill Nosal, Nancy Arnn, Jackie Richards, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Also attending: Sylva Southwell, Property Manager of Koger Management and Cindy Horan, Property & Grounds Chair.

Nancy Arnn moved, 2^{nd by} Jackie Richards, to approve and suspend reading of the minutes of October 4, 2006. Carried unanimously.

Ann Jones presented the Board with a preview of a proposed Resident Room Rental Contract and asked the Board to review. She will prepare a Request for Action which will be presented at our next working session.

Item #3 – Finance committee will review and make recommendation to the Board.

Item #9 – The 2 proposals for concrete work are for additional handicap ramps at the Center and to reset column at Middlebrook gate.

Item #10 – Jack Mounds, Chair of Communications Committee, redrafted spec sheet.

Sylva has been in contact with the developer next to the Legend gate. It was reported earlier that Del Webb constructed the left Legend monument and installed a light on the developer’s land. That land has been developed and is now sold; therefore, an easement granting Del Webb use of a portion of that land must be obtained from the developer. The light post must be removed. Sylva has contacted Jon Coker of Del Webb and is awaiting his response.

Janie Cendric met with our landscape contractor Shenandoah to discuss his plan for replacing trees and shrubs. The Shenandoah proposal as presented was not accepted. They re-evaluated Shenandoah’s original replacement proposal which resulted in a dramatic savings in cost. Not all trees and shrubs that have been removed will be replaced. Janie Cendric as a Master Gardner is knowledgeable about planting and landscaping. The P & G Committee will present a Request for Action to the Board later.

Mal reported receipt of a letter from our auditors Goldklang, Cavanaugh & Associates. They have been unable to complete our tax returns or audit due to a lack of response from Koger Management in Fairfax. The letter notes multiple inconsistencies in the financial reporting by Koger Management which our auditors have been unable to resolve.

In a conversation with Kevin Cavanaugh of Goldklang, Cavanaugh & Associates, it was agreed he and Mal would go together to Koger’s Fairfax office on Monday October 23, 2006 to gather all requested information. A copy of the auditor’s letter will be forwarded to Jeff Koger.

Mal also reported on his conversation with Chris Ryan of Del Webb regarding the Cox Cable contract. Del Webb has been receiving a percentage of subscription fees for enhanced services beyond the basic services subscribed to by Falls Run residents. Chris Ryan will sign a release and those dollars will come to the Falls Run Association. It could bring in an additional $10,000 per year in revenue.

Dan Owens asked for assurance that we have a tickler file set up to monitor contracts and their renewal/expiration dates. We do have such a system in place controlled by the Finance committee.

Mal Malo moved, 2^nd by Nancy Arnn, to convene in Executive Session at 10:00 AM to interview prospective management company representatives. Carried unanimously.

The Board reconvened in regular session at 1:40 PM after interviewing the three finalists recommended by the Finance Committee.

Mal Malo moved to adjourn at 1:40 PM, 2^nd by Nancy Arnn. Carried unanimously.

2. John Seighman has picked up check and has left material ie lights, gaskets…for gate illumination improvements, Jake Bernard has volunteered to provide the labor. Thank you Jake.

3. Fitness Equipment Contract – Will be receiving a contract for ½ the amount with ex-employees from Fitness Resources, same service. I should have this by Wednesday or Thursday.

5. I have received numerous emails/calls regarding erosion, which have been forwarded onto Jon Coker and Cindy Horan.

8. Fire sprinklers and fire extinguishers have been tested per the request of the Fire Marshall

9. Received 2 proposals for concrete work, these have been submitted to Bob Brown and will be presented to Finance Committee then submitted to BOD for approval.

10. Finalizing bids from GC for Server Room renovations per the request of Jack Mounts.

11. Contacted Stanley Automatic Doors to research the possibility of automatic entry doors to the Community Center.

12. New plumbing Company used Kiker Plumbing, very courteous, knowledgeable and reasonable. We will no longer be using Jarred Plumbing.