FALLS RUN COMMUNITY ASSOCIATION

October 4, 2006 Meeting Minutes

The Falls Run Community Association, Inc.’s Board of Directors met on October 4, 2006 for a Work Session at the Center.

Bill Nosal, Nancy Arnn, Jackie Richards, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Also attending: Sylva Southwell, Property Manager of Koger Management, and Bill Arnst, Traffic Safety.

Nancy Arnn moved, 2^{nd by} Mal Malo, to approve and suspend reading of the minutes of September 20, 2006. Carried unanimously.

Mal Malo moved, 2^nd by Nancy Arnn that Bill Smith establish a long-range planning committee and as their first task validate the need for additional space requirements\ and if there are any, to determine alternatives.

Mal Malo moved to adjourn, 2^nd by Nancy Arnn. Meeting was adjourned at 12:15 PM by unanimous vote.

The Falls Run Community Association, Inc.’s Board of Directors met on October 4, 2006 for a Work Session at the Center.

Bill Nosal, Nancy Arnn, Jackie Richards, Toni Brown, Art Gabler, Mal Malo and Dan Owens.

Also attending: Sylva Southwell, Property Manager of Koger Management, and Bill Arnst, Traffic Safety.

Nancy Arnn moved, 2^{nd by} Mal Malo, to approve and suspend reading of the minutes of September 20, 2006. Carried unanimously.

Pot luck dinners will be held in the months of November, December, February and March on the first Tuesday of each month.

Ballroom dancing will change from Sunday afternoon to one Friday a month beginning in November.

There have been some suggestions to improve the reconfiguration of equipment in the workout room. There is one more piece to be delivered and at that time certain other pieces will be rearranged to be more effective and out of the way.

Aerobics instructor Barbara Rice is retiring. She will be replaced by April Smith.

Dan Owens pointed out that Bingo attendance is picking up. Strongly recommended we invest in a throat mike.

Met with Cindy Horan and reps from Del Webb’s consulting firm Farrar. Bill was very impressed with what they have done so far. They are working on erosion and Storm Water Management issues. Weather may deter them, if so; they will be back in the spring. Shenandoah is going to wait to plant along the Bridgewater railing until Farrar has completed the SWM work. Bill will meet with them again in a month.

There are 7 nominations so far. Not official until Official Filing Form has been returned to the Election Committee signed by the nominee. The deadline for that filing is October 12, 2006.

Three individuals have been selected to serve on the committee. They are Robbin Sentell, Chuck Strub and Shirley Sommer. The committee is made up of 5 members.

The Merrill Lynch account has been closed. The proceeds in the amount of $62,635.80 will be deposited into a separate reserve account and not commingled with operating expenses. Mal is meeting with Bob and Jeff Koger Thursday, October 5, and will instruct them to open said account.

As reported previously, the accounting firm has failed to complete the tax return and audit report. After receiving a deadline of September 30, they have promised the have the data available by Friday October 6, 2006. According to our contract, they should appear before the Board to answer any questions. They have indicated they do not expect taxes to be due. They will complete the tax return when the audit report is finished.

The Request for Proposal for Management Company closes on October 6. Review committee will meet to score proposals. Not using low bid as the only criteria. The best 3 proposals will be presented to the Board and the Board will interview each of the bidders at the Board’s working session on October 18, 2006.

Mal spoke with a rep from Cox Communication about the marketing portion of the contract. Cox expressed the opinion that Del Webb should have turned over that contract and all marketing proceeds to the Association at the same time Del Webb turned the community over to the residents. Cox has asked that we provide them with documentation of that turnover. Sylva will pull a copy of November 2005 minutes.

There was a presentation and discussion of the 2007 draft budget as presented by the Finance Committee for Board’s approval. It was agreed no decision will be made until the Board has finalized the Management Contract which they will do at the October 18 working session. There will be a special meeting on October 25, 2006 at 10:00 at the Center to finalize and accept the budget for 2007. The budget will be presented to the community by October 31, 2006. Dan Owens suggested and the Board agreed that a summary accompany the budget to explain reasons for dues increase. The draft budget is based on $139.00 dues assessment.

Bill Nosal requested the Board revisit the subject of long-range planning. Discussion followed.

***Mal Malo moved, 2^nd by Nancy Arnn that Bill Smith establish a long-range planning committee and as their first task validate the need for additional space requirements\ and if there are any, to determine alternatives.

First article on the subject appeared in the October Gazette. There are no easy answers to this problem and Bill is still trying to solicit ideas, suggestions, etc. He does not want to make hasty decisions that will prove to be unsuccessful and have to be changed.

Regarding enforcement Bill Nosal suggested the CC& R’s be changed to allow for assessments against speeders. We could hire a security person to issue citations to offenders. If offender is outside contractor, we could notify their company. Also suggested that other communities be contacted to ask how they handle the problem.

The new cleaning contractor, approved by the Board at the September 28^th Board meeting will begin work on Tuesday, October 10^th.

Bill Nosal commended Stephanie Mounts for her work on the Communications Survey.

Dan Owens suggested the Board should be thinking of ways to give volunteers special recognition.

The president recognized Jake Bernard. Jake asked about the status of additional security cameras? Sylva is collecting information.

Does Board have a fallback in case community rejects budget? Rejection would require a majority vote of all Voting Members at a Meeting of the members. Members can petition the Board for a special meeting within 30 days after notice of the proposed assessments. The petition must be signed by 10 percent of the Dwelling Units. We will cross that bridge when necessary.

Mal Malo moved to adjourn, 2^nd by Nancy Arnn. Meeting was adjourned at 12:15 PM by unanimous vote.

3. Received various Shenandoah bids forwarded to Mal for final approval of revisions requested by the Finance Committee.

4. Requested Waste Management to provide bid on one time per week pickup and recycling and how they plan on crediting for vacant homes. Still waiting on this replay. Forwarded another reminder email to Joe Deleva.

5. Received duly executed cleaning proposal faxed to "Otis" and informed Bob Gilbert.

6. Created Lawn letter spread sheet, forwarded to MOD committee along with response letters from homeowners.

7. Forwarded numerous emails to Jon Coker pertaining to common grounds, sidewalks, driveways...

8. Called new plumber "Kiker Plumbing" for men's shower that Jarred could not fix.