September 28, 2006 Meeting Minutes

Meeting Minutes:

 

UNAPPROVED

WITHOUT CORRECTION, ADDITIONS OR DELETIONS

FALLS RUN COMMUNITY ASSOCIATION, INC.

 

Minutes of the Meeting of the Board of Directors

 

The Falls Run Community Association, Inc.’s Board of Directors met on September 28, 2006 for its quarterly regular meeting at the Center.

The meeting was called to order at 7:00 PM by Bill Nosal, President

A quorum was present.  Board members attending were:

Bill Nosal, Dan Owens, Nancy Arnn, Toni Brown, Art Gabler and Mal Malo.

Also attending:  Sylva Southwell, Property Manager, Marvin Wagner, Parliamentarian, and guest speaker Patricia Kurpiel.

 

Bill Nosal welcomed guest speaker Patricia Kurpiel, Chairman of the Stafford County Steering Committee, who gave an overview of the Stafford County Comprehensive Plan – a 20 year plan.

 

An Open Forum was held.

 

Nancy Arnn moved, 2nd by Mal Malo, to approve and suspend reading of the minutes of June 22, 2006.  Carried unanimously.

 

Various reports were given.

 

Art Gabler moved, 2nd by Mal Malo to accept a new cleaning contract with Maid Perfect Cleaning.  They will clean from 4:00 AM – 12:00 PM.  Carried unanimously.

 

Mal Malo moved to adjourn, 2nd by Art Gabler.  Meeting was adjourned by unanimous vote at 8.35 PM.

 

Submitted,

Toni Brown, Secretary

Falls Run Community Association, Inc

 

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Meeting Notes:

 

INFORMATION ONLY

NOT TO BE CONSIDERED MINUTES

NOT A TRANSCRIPT

 

Notes from Board of Directors Quarterly Regular Meeting

September 28, 2006

 

The Falls Run Community Association, Inc.’s Board of Directors met on September 28, 2006 for its quarterly regular meeting at the Center.

The meeting was called to order at 7:00 PM by Bill Nosal, President

A quorum was present.  Board members attending were:

          Bill Nosal, Dan Owens, Nancy Arnn, Toni Brown, Art Gabler and Mal Malo.

Also attending:  Sylva Southwell, Property Manager, Marvin Wagner, Parliamentarian, and guest speaker Patricia Kurpiel.

 

Bill Nosal welcomed guest speaker Patricia Kurpiel, Chairman of the Stafford County Steering Committee, who gave an overview of the Stafford County Comprehensive Plan – a 20 year plan.

 

Open Forum:

1.     When will Aspen Hill road damage be repaired?

a.      Sylva to check with Jon Coker

2.     What about smaller trash bins for the Villas?

a.      Email Sylva.  It is possible to request smaller bin.

3.     Will dead trees that have been removed be replaced?

a.      That will require a quote from Shenandoah.  Sylva has asked for a report of all trees that have been removed.

4.     Weeds in common areas.

a.      A work in progress

5.     Has Board worked on a five year plan?

a.      Board has discussed, but has been working on other issues to date.

6.     What about the guard rail on Bridgewater?

a.      Shenandoah will be planting appropriate plant to eventually cover and hide the unsightly rail.

7.     What can be done about speeding?

a.      Enforcement a problem.

b.     Special committee is addressing and studying the problem.

8.     What about the Cox marketing contract with Del Webb?

a.      Cox has a fixed ten year contract with Del Webb.  The Board is trying to schedule a meeting with Cox to discuss.

 

***Nancy Arnn moved, 2nd by Mal Malo, to approve and suspend reading of the minutes of June 22, 2006.  Carried unanimously.

 

Koger Manager’s report – Sylva Southwell

          See attached.

          Jake Bernard was given special thanks for his work on the waterfall.  He is repairing and preparing the waterfall for winter.

 

President’s Report – Bill Nosal

          Once again Bill commended all of our excellent committees for their dedicated efforts.  Thanks to them, we are really making headway.

          It is time to begin the election process to fill 3 open seats on the Board.  We need nominations.  Nominations will be accepted until October 5 at 7:00 PM.

 

Treasurer – Mal Malo

          Our financial position is sound.  The Finance Committee has prepared a proposed budget for 2007 which the Board will be discussing at the October 4th working session.  The final budget will be presented to homeowners by October 31, 2006.

Our current replacement reserves are currently approximately one-half million dollars.  Excellent for a young community. 

A Request for Proposal has gone out to various property management companies with the bidding closing October 6, 2006.  A special committee has been selected to review all proposals and select 3 of the best to present to the Board.  The Board will make its selection from the 3 presented and will award a contract by October 31, 2006.

Audit – We entered into a contract with Goldklang, Cavanaugh & Associates, P.C. on April 20, 2006 to prepare an audit report and tax returns for the year ended December 31, 2005.  They have not completed the work and have missed the filing deadline for the tax return.  There has been much finger pointing between Goldklang and Koger, each blaming the other for the delay.  Mal addressed a letter to Goldklang giving them until the end of September to complete the work.

 

Property & Grounds – Toni Brown – Liaison

Del Webb has hired consultants to complete work throughout the community in order to have the county bonds released.   Work began on September 28th.  They will be working on the grassy slopes around the Community Center and will continue down along the walking path.  Loads of top soil are being stockpiled in the area by the pond on Harborton for use in the lawn renovation throughout the community.  They will be working in the SWM pond along Gladstone.  All dry ponds will have concrete run along the bottom of the pond.  The rip rap areas will be adjusted and installed correctly.

This work is beginning at the same time that our landscaper Shenandoah has scheduled their work, fall being the critical time for reseeding and fertilizing.  Shenandoah has met with Del Webb’s consultants and they will coordinate their efforts and cooperate.

We have accepted a 3 year contract with Shenandoah for the same price as 2006 for the next 3 years.  They will be doing cut seeding which is more effective than top seeding and not charging us extra. They will be planting at the Gladstone gate and along the Bridgewater railing.

 

Covenants Committee – Marvin Wagner – Chair

Proposed amendments to the CC&R’s prepared by the committee went to our attorney for legal review.  The committee met to review the recommended changes and adopted the majority suggested by the attorney.

Because it requires a 66 2/3 approval by the residents, the committee has decided to present the proposed amendments for a vote in April 2007.  Many residents are “snow birders” and should be back in wonderful Falls Run then to help pass the amendments.

 

Election and Communications Committees – Dan Owens – Liaison

Nominations for 3 open seats on the Board are being accepted through October 5, 7:00 PM.

 

The Communications Committee received 200 responses to the questionnaire re the Gazette, Channel 11 runner and the Website.  Stephanie Mounts is working hard to collate all the pieces of information and comments.

The Falls Run Information System is underway and it has been determined it will be compatible with Koger’s new computer system.

 

As of this date there are still 20 unanswered Census forms.  Dan will continue to pursue.

 

Villas-Neighborhood Watch-Safety Committee – Nancy Arnn – Liaison

Before presenting her report, Nancy announced much to her regret she will not be running for reelection to the Board.  Her sisters need her help with their mom.  However, she promised we have not seen the last of her and hopes to run again in the future. 

 

Nancy reported vandalism to 2 mailboxes on Bridgewater. Larceny was committed on Chantilly and a street light was knocked off exposing live wires.

 

The Safety Committee is meeting and assessing the speeding problem in the community.  They are also addressing the need for additional stop signs.

 

The Villas election will be held November 1, 2006.

 

Villa addresses will be painted on curbs.

 

The association dues for the Villas will be increased for 2007.

 

The Villas have prepared a condensed version of the Blue Book which they call Little Blue Book.

 

Modification Committee – Chuck Heath – Chair

Extended thanks to the community at large for their response to lawn repair and care.  Things are looking much better throughout the community.

There were 19 applications to be on the Mod Committee.  Nine remain and 3 will be selected.

Chuck is a strong advocate of community outreach.  Any resident can call him with their concerns and he will come to you to help in any way he can.

 

Community Center – Art Gabler – Liaison – Bob Gilbert - Chair

There will be a blood drive January 11, 2007.  We exceeded the Red Cross goal at our last drive.

  

Bob Gilbert reported that the Community Center Committee has been very dissatisfied with the quality of the cleaning service provided by our current cleaning contract.  Therefore the Committee terminated their cleaning contract.  Several new cleaning contractors were interviewed and the Committee selected Maid Perfect of Fredericksburg.  The Finance Committee has reviewed the proposed contract and had no questions.

 

**Art Gabler moved, 2nd by Mal Malo to accept a new cleaning contract with Maid Perfect Cleaning.  They will clean from 4:00 AM – 12:00 PM.  Carried unanimously.

 

Bob Gilbert announced that over 500 have signed up so far for flu shots at the Center.

The Desert Aire system is the last item on the Center punch list.

The exercise room has been reconfigured thanks to the work of Rich Lazanov and Bob Brown.

Lighting problems in the Community Center have largely been resolved.

 

On behalf of Ann Jones:

Two new fitness classes will begin October 2nd.  An evening class will be introduced to include men.  The class will concentrate on diet, cardio and weight training. 

The first class called WOW just completed their 12 week course with tremendous success. Enthusiastically endorsed by all who participated.

Pot luck dinners will resume through the winter until March.

An art shown featuring Falls Run residents will be held September 29 at the Center.

October 6 – A new Tai Chi class will begin 9:30 at the Center

October 7 – Holiday Vendor Craft Fair at the Center

October 15 – Ballroom dancing

November 11 –Veteran’s Day program will be presented at the Center.  There will be a guest speaker, color guard, Falls Run singers and refreshments.

November 12 – Italian dinner at Center

Thanks for the fun and entertaining Mystery Lunch recently held at the Center.

 

Open Forum resumed:

9.     Does management Request for Proposal include a dedicated full time manager on site?

a.      Yes.

10. Do we really need 2 garbage pickups per week? 

a.      The Board has asked Waste Management for a quote for a once a week pickup.  They have not responded. The Board has not made a decision at this time.

***Mal Malo moved to adjourn, 2nd by Art Gabler.  Meeting was adjourned by unanimous vote at 8.35 PM.