June 22, 2006 Meeting Minutes

Meeting Minutes:

 

 

UNAPPROVED

WITHOUT CORRECTION, ADDITIONS OR DELETIONS

 

FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of the Meeting of the Board of Directors

 

The Falls Run Community Association, Inc.’s Board of Directors met for its Quarterly Regular Meeting on June 22, 2006 at 7:00 pm at the Center.

The meeting was called to order at 7:00 pm by Bill Nosal, President.

A quorum was present. Board members attending were:

Bill Nosal, Nancy Arnn, Toni Brown, Jackie Richards, Art Gabler, Dan Owens, and Mal Malo.

Also attending:  Sylva Southwell, Koger Management and Marvin Wagner, Parliamentarian

 

Open forum was held.

 

Various reports were made to the Board.

 

Nancy Arnn moved, Mal Malo 2nd, to approve and suspend reading of minutes of March 23, 2006 regular meeting.  Carried unanimously.

 

Art Gabler moved, 2nd by Nancy Arnn, to approve janitorial contract with Mullins Cleaning Service in the amount of $1700.00/mo.  Service will begin July 1, 2006. There is a 45 day probationary period.  Carried unanimously.

 

Toni Brown moved, 2nd by Jackie Richards, to approve a contract with Shenandoah Landscaping to water the trees and bushes in the common area when directed to do so by management company at a cost of $75/hr for water truck, and $45/hr if using a hose with metered water from fire hydrant (water cost is extra depending on amount used). Carried unanimously.

 

The meeting ended with a second Open Forum.

The meeting was adjourned at 9:00 pm by a motion from Mal Malo, 2nd by Nancy Arnn.  The motion carried unanimously.

 

 

Submitted,

Toni Brown, Secretary

Falls Run Community Association, Inc.

Meeting Notes:

INFORMATION ONLY

NOT TO BE CONSIDERED MINUTES

NOT A TRANSCRIPT

 

Notes from Board of Directors Meeting

June 22, 2006

 

The Falls Run Community Association, Inc.’s Board of Directors met on June 22, 2006 for its Quarterly Regular Meeting at the Center.

The meeting was called to order at 7:00 pm by Bill Nosal, President

A quorum was present.  Board members attending were:

Bill Nosal, Jackie Richards, Toni Brown, Art Gabler, Mal Malo, Dan Owens and Nancy Arnn.

Also attending: Marvin Wagner, Parliamentarian and Sylva Southwell, Koger Management.

 The meeting opened with a resident’s Open Forum:

 1.     What is being done about mosquito abatement at SWM Pond #4?  Will that pond have a meandering stream?

No abatement to date. Sylva will make a contact ASAP.  Not much chance of meandering stream.  Del Webb is not likely to do any more in that regard.

2.     Speed limit sign on Harborton is not finished as nicely as others in the Community.  Why is the sign at Highlander and Hartford crooked?

                                                              i.      Fancy signs cost $350    

                                                            ii.      Standard signs cost $75

                                                          iii.      Sign is at an angle so it can be seen from different street angles.

3.     When will the waterfall at main gate be up and running?

                                                              i.      The pump is still not working as it should.  Electrical hookup is being examined.

4.     What is the status of walking path repairs?

                                                              i.      Met with Dennis Ouellette of Del Webb last week.  He will take care of repairs to the path.

   ii.      According to Dennis dead trees are replaced once, and then they are the responsibility of the HOA. This was disputed by Fred Ironside.  Further investigation will be done.

 

SPECIAL NOTE AND FOLLOW-UP AFTER THE MEETING:

I read the paper that Mr. Ironside referenced at the meeting.  The paragraphs that he highlighted strictly pertain to homeowners and their private areas.  The copy is from ATCS and was furnished to all homeowners.  This being said, most have already gone past the one and two year time frame the paper refers to.  The paper has absolutely nothing to do with common area.   

Thank you,

 Sylva Penkov-Southwell

Koger Management Group, Inc.

  

                                                          iii.      Shenandoah will be replacing dead trees in the fall

 

5.     Can trees between 2 houses be trimmed by owner?

                                                              i.      They can be trimmed, but not cut down.

                                                            ii.      They can be replaced upon application and approval of Modification Committee.

6.     What is going to be done about the deplorable condition of berm where water trucks fill up on Legend?

                                                              i.      Jon Coker is aware.  Area will be cleaned when water trucks are no longer used.

7.     Update on Desert Aire and pool cleaning.

                                                              i.      Desert Aire has been an on-going problem.  Voltage irregularity may be a problem.  That is to say we are not getting sufficient power from Dominion Power.  Testing will be done and report will follow.

                                                            ii.      Pool contractor is coming on Friday, June 30 to check on reports of algae at the deep end.

8.     Are we going to remove the waterfall?

                                                              i.      No

9.     Has Mason/Mason report been reviewed?  Are major items on line? Are there long-range Community plans for improvements?

                                                              i.      Board is looking forward.  Mason/Mason study is required every 5 years.  We are planning to repeat review within 3 to 4 years.

10. When is Del Webb coming back to Castlewood Drive to spray common area with mulch and seed?

                                                              i.      Sylva will follow-up.

11. What is being done regarding artifacts in front of homes?

                                                              i.      Inspections are in progress.  Homeowners will receive violation letters if necessary.  Violation letters are being reviewed and revised to be more specific when citing violations.

                                                            ii.      If there is no compliance, assessments will be made.

                                                          iii.      If assessments are not paid, the next step could be a lien.

                                                         iv.      Association has the authority to remove offending items.

                                                           v.      There is an appeal process to the Covenants Committee.  A 2nd appeal can be made to the Board of Directors.

12. Gladstone Exit gate is down again.

                                                              i.      Repairs have been authorized.  Each gate costs $300.

13. Who is responsible for spraying for Japanese Beetles?

                                                              i.      Villas – Their Association        

                                                            ii.      Single family homes – Owners

                                                          iii.      Milky spore will eliminate the problem, but it must be done by all to be effective.  It takes 3 – 5 years to eliminate the grubs.

                                                         iv.      Shenandoah is spraying for mites, scale and Japanese Beetles around the Center.  The plants there are not dying due to lack of water, but are diseased.

14.  All communication between Del Webb/Pulte needs to be documented in writing.

   ***Nancy Arnn moved, Mal Malo 2nd, to approve and suspend reading of minutes of March 23, 2006 regular meeting.  Carried unanimously.

 Reports:

 Sylva Southwell, Koger Management

Gates – Stop signs installed on all gate arms

Bridgewater and Middlebrook – 4 way stop signs installed this date.

As a follow up to work session discussion of 6/21, Sylva reported for the Board’s information the installation of speed bumps would cost $300 - $750 per speed bump.  Speed measuring devise $3500 - $4500 or more.

Received verbal quote from Douglas Aquatics for waterfall maintenance in the amount of $500/mo.

Electrical work on fountain to pinpoint and correct electrical problems.  (Subsequently reported estimate in excess of $3,000.)

Shenandoah has prepared contract to water common areas as needed.

Shenandoah has been instructed to remove all dead trees in common area.  Trees will be replaced in the fall.

Community Center trees and shrubs have been sprayed for Asian beetles, spider mites, and scale.

 President – Bill Nosal

Extended high praise and thanks to the various committees that serve this Board and the Community. The accumulated expertise is incredible.

Bill announced the Board is not totally happy with Koger Management’s performance.  He was quick to point out the dissatisfaction is not with Sylva, but with upper management.  We are digging for answers.  If things do not improve, the Board will take action.

Bill reminded all that Minutes and Notes of every meeting are available on the Web.

 Treasurer – Mal Malo

After 5 months, we are on budget.  We have a very active oversight committee that is doing a fantastic job.  They are monitoring and reviewing 100% of accounting by Koger.

Work has begun on 2007 budget.  A new chart of accounts has been developed to be used beginning with the new fiscal year, January 1.

We have been setting aside a replacement reserve, using the high end amount as recommended by Mason & Mason.  There is $500,000 in the reserve account to date.  We are in good shape.

The Committee is working on an investment strategy for the reserve funds to maximize interest.

 Modification Committee – Jackie Richards

Jackie commented how vital it is to ensure compliance with Community guide lines to keep our community beautiful.

Lawns are the biggest problem right now.  Many will need to be replaced in the fall. Lawn violation letters have been suspended until the fall.  Inspections however, are on-going and will continue.

The Design Guide lines are being reviewed and changed.  Should be ready in approximately 2 – 3 weeks.

Jackie pointed out that residents are responsible for care and maintenance of the strip of grass between curb and sidewalk.

 Art Gabler – Community Center Committee

We have agreed to buy out fitness equipment lease for $1.00, and the Board has approved a maintenance/service agreement for equipment.  See 6/21/06 notes for details.

Janitorial services will be done at night after Center is closed.

A hand rail is going to be installed at tennis court seats/steps.

Community Center punch list with Del Webb has 2 items remaining.  Del Webb is laying off employees.  This may have an impact on us.

Upon acceptance of center from Del Webb, we had an engineering inspection.  After punch list is completed Center will be reinspected.

 Toni Brown – Property & Grounds

Announced the Board’s approval of a contract with Shenandoah to carry out the Landscaping Committee’s plans for improvements to common areas to include summer plantings, Gladstone Gate and Bridgewater SWM railing.

 Announced also that Shenandoah will be watering common areas during dry spells.

 There has been more discussion about SWM#5 – the wet pond by Smithfield .  Bill Nosal and Jake Bernard did some investigating of the water source for the pond which has been drying up.  It is evident that the main problem is the drought we have been experiencing.  Dr. Herrera is also doing additional checking on the cost of hiring an Environmental Management expert and will report back on his findings.

We are moving forward, but are faced with inherited problems that must be overcome.

 Dan Owens – Communications and Election Committee

The Communications Committee is working on developing a Falls Run Information System (FRIS).  The program will be very comprehensive when complete.  They are striving to keep data base up to date at all times.  Should help with census information in the future.

 Elections

3 new members to be elected to the Board for 2 years.  There have been some changes to the process.  Please see 6/21/06 minutes and attachment on the Web site for full description of Election Committee Procedures and schedule of dates.

 Marvin Wagner – Covenants Committee

There are several technical changes to the CC&R’s that will be submitted for voting in the fall.  He once again reminded the Community that it will require a 66 2/3 approval so every vote will count. A non vote is a no vote.  Every effort will be made to ensure that residents are aware of the proposed changes and completely informed.

The Covenants Committee also hears and decides on residents appeals of violations issued by the Modification Committee.  The Board has approved the hearing procedures.  Two hearings are currently pending.

Marvin also spoke regarding the Board’s concern for adequate maintenance of lawns throughout the Community.  Please see 6/21/06 Notes on Web site for further discussion of care of lawns.

 Nancy Arnn – Villas – Neighborhood Watch – Social Committee

The Villas have a new manager to replace Jackie Kennedy.

They have formed a 9 member building committee.

 Neighborhood Watch is planning for our participation in the National Night Out scheduled for August 1. 

There will be hot dogs, cake and drinks along with a presentation on Internet crime.

 The Social Committee is holding a 2nd annual 4th of July Ice Cream Social at a cost of $4.00/person.  There will be games for the children as well as face painting.

 You will not want to miss a fabulous night and afternoon of entertainment when Maggie Worsdale presents her Cabaret Show on Saturday night July 8 and Sunday afternoon on July 9.  Tickets are going fast.  There is a promotion board at the Center with all details.

 There will be a Tea for the Cure on September 12, 2006 with a silent auction.  Donations are being accepted by Barbara Chenault.  All proceeds will go to the American Cancer Society.

 Bill Nosal – President

Bill announced there will be a security camera monitoring the waterfall.

Street light at main entrance has been installed.

All gates will be closed effective 6/30/06. 

 ***Art Gabler moved, 2nd by Nancy Arnn, to approve janitorial contract with Mullins Cleaning Service in the amount of $1700.00/mo.  Service will begin July 1, 2006. There is a 45 day probationary period.  Carried unanimously.

 ***Toni Brown moved, 2nd by Jackie Richards, to approve a contract with Shenandoah Landscaping to water the trees and bushes in the common area when directed to do so by management company at a cost of $75/hr for water truck, and $45/hr if using a hose with metered water from fire hydrant (water cost is extra depending on amount used). Carried unanimously.

 Open session was continued time permitting.

 1.     No place to store bicycles at the Center.

a.      Center is working on that now.

2.     A resident voiced his displeasure that so few flags were flown on Memorial Day.

3.     Is the light at entry gate on all night?    

a.      Yes.

4.     Has there been a decision to install speed bumps?

a.      No.  General discussion followed with input from residents.

                                                              i.      Speed bumps cause problems for ambulances, those with bad backs

                                                            ii.      Common sense should prevail; we should be able to obey the speed limits.

                                                          iii.      Need an information and awareness campaign.  Use an orderly process to create sensitivity

                                                         iv.      Cite speeder.

                                                           v.      How big a problem do we actually have?

                                                         vi.      Sylva offered that in her experience speeding is ALWAYS a problem.  Not observing Stop signs is another problem.

5.     Del Webb is being affected by building bubble and is cutting back on personnel. This might cause a problem for Falls Run.

 End of Open Session.

 Mal Malo moved to adjourn, 2nd by Nancy Arnn.  Carried unanimously.