May 3, 2006 Meeting Minutes
Meeting Minutes:
May 3, 2006 Meeting Minutes
Meeting Minutes:
UNAPPROVED
WITHOUT CORRECTION,
ADDITIONS OR DELETIONS
FALLS RUN COMMUNITY
ASSOCIATION, INC.
Minutes
of the Meeting of the Board of Directors
The Falls
Run Community Association, Inc.’s Board of Directors met on May 3, 2006 at
10:00 at the Center for a Work Session.
The
meeting was called to order at 10:00 AM by Nancy Arnn, Vice-president.
Nancy Arnn, Toni Brown, Art Gabler, Mal Malo and Dan Owens.
Dan Owens
moved to file as recorded minutes of April 19, 2006. 2nd by Mal Malo.
Carried unanimously.
The
Board approved the following contracts:
HVAC – Preventative maintenance
Safety railing to be installed and painted at
Tennis Courts seating area
Janitorial contract.
The
Board conducted a review of Koger Management Contract with Jeff Koger, Elaine
Curry and Sylva Southwell of Koger Management.
Toni
Brown, Secretary
Falls Run Community Association, Inc.
Meeting Notes:
INFORMATION ONLY
NOT TO BE
CONSIDERED MINUTES
NOT A TRANSCRIPT
Notes from Board of
Directors Meeting
May 3, 2006
The
meeting was called to order at 10:00 AM by Nancy Arnn, Vice-President
A quorum
was present. Board members attending
were:
Nancy
Arnn, Toni Brown, Art Gabler and Mal Malo and Dan Owens.
Also
attending Jeff Koger, Elaine Curry, and Sylva
Southwell, Koger Management; Ann Jones, Activities Director; Bob Gilbert and Don
McCreary, Community Center Committee; Janie Cindric, Property & Grounds
Plantings and Design Sub-committee.
***Dan
Owens moved to file as recorded minutes of April 19, 2006. 2nd by Mal
Malo. Carried unanimously.
Nancy
Arnn opened with an explanation of use of index cards to record comments.
Each card submitted would be read and kept for future reference and
consideration by the Board. All
cards would be read and commented on as necessary.
Questions from residents would be addressed time permitting. The Board
will take questions and concerns into consideration.
Questions:
# 1.
What preceded the decision to open the gate?
Mal
Malo gave a brief explanation of how the decision to open the Middlebrook gate
during the day came about. That
decision consisted of many factors.
Damage to gate
to date approximately $1000 in repairs
Vehicles backed
up on to
Confusion
between call box entrants and use of remotes causing the need to
recycle the call
boxes
Report of one
emergency vehicle not gaining immediate access
Legend gate to
be open until September to accommodate Del Webb
# 2.
If entrance gate is open, why is the exit gate closed?
Both should be kept open.
# 3.
Gates don’t prevent entrance, back ups during rush hour, missed
deliveries.
# 4.
Gates. Home security
Strain on
Neighborhood Watch
Community sold
as a gated community
The gate is
there, it should be used as intended
Created
community issue
# 6.
Community sold as gated. There
was much publicity when gates were closed on
February 15. The opening of
the gates did not get same kind of publicity or
communication. Board acted in
a secretive manner. Board should be
more transparent in the future.
When will the gate be closed again?
# 7.
Why is there no sign on incoming gates – 1 car at a time?
Sylva:
Work in progress
# 8.
Why is Middlebrook open 6 AM - 7: PM.
Response:
Not written in stone
# 9.
Open or close all gates.
Response:
Legend open to accommodate repair issues per 90/day or 11 months.
#11.
Why one car at a time on exit? Should
be at entrance.
#12.
Not a gated community. This
is a community with gates. No
fences, no security.
We should accept and enjoy benefits of living in active community.
#13.
There should be a 15 mph sign before gate entrance.
Cars are speeding on
#14.
Residents are not observing Stop signs.
What is Board doing about it?
Response:
Has not come up for discussion.
#15.
Could quarterly meeting be in the morning rather than the evening?
A show of
hands was requested:
Gates open?
60
All gates closed 95
All gates closed except Legend
72
#16.
Having gates is a form of risk management
#17.
Any plans to plant trees and shrubs behind
#18.
Gated equals guard at gate as in other communities.
Falls Run gate is a huge pain.
#19.
Are the Pool Rules written in stone?
Art Gabler:
Yes, for this year. Can be
reviewed for next year.
#20. Would like a review of swim diaper rule.
Art Gabler:
Can review at end of season. Rule
resulted from general attitude that pools
are for adults, not occasional children. There
is no kiddy pool. Cleaning large
pool after an accident is a lot of work and expense.
Art Gabler:
As fairly and uniformly as possible.
Can’t catch every act.
#22.
When will common ground at Harborton get attention?
Sylva:
There was a joint meeting of the Board of Directors, but no decision was
arrived at determining
which Association is responsible fro maintenance..
#23.
Water on
#24.
Why don’t we have voting ballots for community? There is a large
contingent still working
and not heard from.
#25.
Grass needs fertilizer. Gates
should be down.
#26.
Grass needs fertilizer and should be aerated.
#27.
Support the Board, create neighborhood advisory committees and better
communication.
#28.
Water flowing – 7 Harborton
Response:
George Schwartz. Anticipating
a change in code administration at
county level. Prior
inspections have created problems. Documented
falsification of
records by inspectors. Bonds still
in place for SWM ponds and common areas.
#29.
SWM #5 should have trees and shrubs as other ponds do.
What is being done?
#30.
Mess left after construction at storm drain.
#31.
Should have locked mail boxes.
Response:
This would be a post office issue/question.
#32.
It is possible to drive between the two bars at main gate.
There are dead trees
behind
#33.
Prefer AM meetings. By the
time dogs get to dog walking area, they have already
done their business. Why not
drive the dogs to the area?
End of
questions.
Koger
Management Report:
Sylva:
Bids and proposals to be submitted to the Board:
Extra lamp post at Middlebrook to illuminate center island to make it
more
visible at night.
Trash service proposal
Closed circuit monitoring system for pools and work out room.
HVAC contract
Financial information for Finance Committee
Mal Malo
suggested that each committee should submit anticipated expenses to be presented
to the Board. This would be helpful
to the Finance Committee and Treasurer in allocating funds from operating
reserves.
***Dan
Owens moved that Board approve the Communications Committee’s request to
establish an additional shared-responsibility concierge position for information
technology at the Center. This proposal is outlined in the associated decision
document. The rate of pay is the
same as other concierge positions with a limit of 10 hours per week.
However, unused hours in any week may be carried over to successive weeks
with an annual limit of 520 hours which will equate to $5,200 annually. This
motion will also include a provision for software.
Mal Malo 2nd. Carried
unanimously.
Requested
that any information needing update such as e-mail addresses, etc. for the
addendum to the Fall Run directory be submitted to her office by Friday, May 5,
2006.
The Board
approved the following contracts:
HVAC – Preventative maintenance
Safety railing to be installed and painted at Tennis Courts seating area
Janitorial contract.
The Board
conducted a review of Koger Management Contract with Jeff Koger, Elaine Curry
and Sylva Southwell of Koger Management.
Board
accepted the proposal for consideration.
Del Webb
has made a monetary offer for plantings at the Gladstone Gate.
The Board has some questions to pose to Del Webb before accepting their
offer. Those questions will be
pursued before going forward.