UNAPPROVED

WITHOUT CORRECTION, ADDITIONS OR DELETIONS

FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of the Meeting of the Board of Directors

 The Falls Run Community Association, Inc.’s Board of Directors met on April 19, 2006 at 10:00 at the Center for a Work Session.

The meeting was called to order at 10:00 AM by Bill Nosal, President.

 A quorum was present. Board members attending were:

          Bill Nosal, Nancy Arnn, Toni Brown, Jackie Richards, Art Gabler, Mal Malo and Dan Owens.

 Nancy Arnn moved to waive the reading and accept the minutes of Special Meeting on April 13^th and Work Session Meeting of April 4, 2006.  Dan Owens 2^nd. Carried unanimously.

 Various committee reports were given.

 Mal Malo moved the adoption of the Contracting Guidelines (copy attached) as previously submitted.  Dan Owens 2^nd.  Carried unanimously.

 Toni Brown moved to check on the cost of alternative sources to be used to fill the basin at the water fall.  2^nd by Dan Owens.  Carried unanimously.

 Mal Malo moved to engage the CPA firm of Goldklang, Cavanaugh & Associates, P.C. of Reston, VA, as recommended by the Finance Committee, to prepare audited financial statements for year ending December 31, 2005 and federal and state tax returns for 2005.  2^nd by Dan Owens.  Carried unanimously.

 Mal Malo moved the Koger Management review the procedure the Finance Committee has developed regarding delinquencies of assessments and give their opinion within the next two weeks.  Dan Owens 2^nd. Carried unanimously.

 Following a discussion of Pool Regulations, it was agreed that section 3.02 of Pool Regulations – Guests – be amended to read: each household may have four adult guests and four children at the pool, accompanied by at least one resident.

 Mal Malo moved, subject to above change, to approve regulations and rules as proposed and to rescind all prior rules and regulations. 2^nd by Art Gabler. Carried unanimously.

 Following a request by Toni Brown asking the Board to discuss letter from our attorney regarding whether the Board could assess monetary charges or impose other sanctions against residents who have not provided the census data requested by the Association:

 Art Gabler moved, in accordance with the recommendation of attorney:  to first send second letter to residents who have not yet submitted the required paperwork. If the member does not respond to the second letter, the Board of Directors will then initiate enforcement proceedings.  In accordance with Section 3.18 of the Bylaws, a third letter will be a notice of violation letter.  The letter will inform the owner/member of the (i) nature of the alleged violation, (ii) the proposed sanction to be imposed, (iii) a statement that the alleged violator may present a written request for a hearing to the Board of Directors or Covenant Committee within fifteen (15) days of the notice; and (iv) a statement that the proposed sanction shall be imposed as contained in the notice unless a written request for a hearing is received by the Board or the Covenants Committee within such time period. 2^nd by Nancy Arnn. Carried unanimously.

 Mal Malo moved the Board accept the Finance Committee’s recommendation for the hiring of a Gazette editor who should be an employee of the FRCA and on their payroll.  Art Gabler 2^nd. Carried unanimously.

The meeting was adjourned at 12:30 PM by a motion from Mal Malo, 2^nd by Nancy Arnn.  The motion carried unanimously.

Submitted,

Toni Brown, Secretary

Falls Run Community Association, Inc.

Meeting Notes:

INFORMATION ONLY

NOT TO BE CONSIDERED MINUTES

NOT A TRANSCRIPT

Notes from Board of Directors Meeting

April 19, 2006

 The Falls Run Community Association, Inc.’s Board of Directors met on April 19, 2006 for a Work Session at 10:00 AM at the Center.

The meeting was called to order at 10:00 by Bill Nosal, President

A quorum was present.  Board members attending were:

          Bill Nosal, Nancy Arnn, Toni Brown, Jackie Richards, Art Gabler and Mal Malo and Dan Owens.

Also attending Sylva Southwell, Koger Management; Ann Jones, Activities Director; Bob Gilbert and George Malhiot, of the Community Center Committee.

 ***Nancy Arnn moved to waive the reading and accept the minutes of Special Meeting on April 12^th and Work Session Meeting of April 4, 2006.  Dan Owens 2^nd. Carried unanimously.

 Reports:

Sylva Southwell, Koger Management

Two proposals have been received for closed circuit monitors at both pools and the fitness room.  Proposals were incomplete.  Sylva seeking additional information and trying to get another bid.

The Board asked Sylva to check on a camera for the front gate.

 Waiting proposals for additional lighting at the front gate.  One received so far.

 Mal Malo asked that all proposals be submitted to the Finance Committee for initial review.

 ***Mal Malo moved the adoption of the Contracting Guidelines (copy attached) as previously submitted.  Dan Owens 2^nd.  Carried unanimously.

 Sylva continued her report:

Smithfield lights at gate had been out due to tripped circuit breaker.

She confirmed with Executive Electrical that the Main Gate has an obstruction device.

Bill Nosal asked that she pursue the question to determine that the device is actually working on all gates.

 The flow of the water fall has been interrupted because the water level was low.  To date the basin has been filled with a water truck at the cost of $100.  The fall has been checked for leaks.  There are no leaks.

 ***Toni Brown moved to check on the cost of alternative sources to be used to fill the basin at the water fall.  2^nd by Dan Owens.  Carried unanimously.

 Mal Malo moved to engage the CPA firm of Goldklang, Cavanaugh & Associates, P.C. of Reston, VA, as recommended by the Finance Committee, to prepare audited financial statements for year ending December 31, 2005 and federal and state tax returns for 2005.  2^nd by Dan Owens.  Carried unanimously.

 Sylva continued:

Del Webb will do nothing further on the guard rail on Bridgewater Storm Management Pond #4. Toni Brown assured the Board that Janie Cindric is working on proposals to beautify the rail.

 Sylva  and Ann Jones have engaged a handyman on an as needed basis.  He will install no trespassing signs around the Storm Water Management  ponds.  To assure the Board against loss, Mal Malo suggested the handyman be asked to sign a waiver.  Board agreed.

 Mailbox studs hazard has been removed from Chantilly & Bridgewater.

 Regarding Subsequent Member Fees, Board will cover the question in a letter to Koger Management.

 The annual meeting of the Board will be December 7, 2006 at Gayle Middle School .  Margie Kramer has agreed to act as chair of the Election Committee once again.

 Inspection of homeowners’ exteriors will begin in the Villas.  Doug Filler, Chair of Modifications Committee, volunteer Chuck Heath and Sylva  will be working together to complete.

 ***Mal Malo moved the Koger Management review the procedure the Finance Committee has developed regarding delinquencies of assessments and give their opinion within the next two weeks.  Dan Owens 2^nd. Carried unanimously.

 Sylva reported the relocation of the  Koger Fredericksburg  Office is complete.  Filing is being done. Sylva gave a brief overview of her tasks during any given week.

Finance Committee Report, Mal Malo, Treasurer

Committee has reviewed the financial statements balance sheet for ad min changes.  Recommendations for changes will be emailed to Jeff Koger.  Committee will address other concerns such as allocations of prepaid assessments being included with assessments receivable, timely entry and updates to accounts, etc.

 Requested that P&G Committee use proposal and procurement procedure for their submittal for the Garden Club Plot and to seek additional bids.

 The Board needs to exercise the option on the fitness equipment.  Effective date of  equipment contract is in question and is being determined.

Communication Committee, Dan Owens, Liaison

Committee has submitted a proposal to the Finance Committee for their review of an  IT person.

Dan will be meeting with Dennis Ouellette regarding reimbursement for earlier copies of the Gazette.

Community Center Committee, Art Gabler, Liaison

Indoor pool recaulked.

Outdoor pool will be opening soon.  Committee is checking on feasibility of salt system for the outdoor pool.

There is a study underway re fitness equipment

Punch list is still being worked on at the Center.  The Committee would like a reinspection after the punch list is complete.

CC&R Committee, Toni Brown, Liaison

Still pursuing the question about Subsequent Membership Fee payments.

Establishing procedures to be used when functioning as a hearing body of CC&R violations.

Setting up procedures for informing community and getting out the vote for proposed changes to the CC&R’s.

Property & Grounds Committee, Toni Brown, Liaison

Committee presented an addendum to their list of common ground concerns which will be turned over to George Schwartz.

Cindy Horan attended a special meeting with county reps, George Schwartz, Dennis Ouellette, and others conducted at the large retaining wall on Smithfield .  Her report was comprehensive and will be followed by a formal report written by one of the attendees.

Modification Committee, Jackie Richards, Liaison

Design Guidelines are under review by the Committee.  Proposed changes should be ready for the Board’s next meeting.

97 applications were received and being reviewed.

Committee asked Marvin Wagner to review FCC rulings re antennas.

Villas, Nancy Arnn, Liaison

Paving of Villa streets will begin April 20.

Villas asking for clarification again on where Villa’s responsibility for mowing starts?

Board agreed to set up a meeting with the Villa’s Board for a final resolution of the question.

Community Center Committee, Bob Gilbert, Chairman and George Malhiot, Pool Rules and Regulations

Committee has proposals and recommendations ready for Finance Committee’s review.  Mal Malo will set up a special meeting to review proposals for a HVAC, cleaning and tennis court bleacher railing contracts.  Board will vote on the individual contracts at the May 3, 2006 meeting.

George Malhiot  reported on and submitted a draft proposal of swim pool rues and regulations (attached).

It was agreed that section 3.02 – Guests – be amended to read: each household may have four adult guests and four children at the pool, accompanied by at least one resident.

***Mal Malo moved, subject to above change, to approve regulations and rules as proposed and to rescind all prior rules and regulations. 2^nd by Art Gabler. Carried unanimously.

Community Center rules are under review.

Toni Brown asked that Board discuss letter from our attorney regarding whether the Board could assess monetary charges or impose other sanctions against residents who have not provided the census data requested by the Association.

***Art Gabler moved, following the  recommendation by attorney:  to first send second letter to residents who have not yet submitted the required paperwork. If the member does not respond to the second letter, the Board of Directors will then initiate enforcement proceedings.  In accordance with Section 3.18 of the Bylaws, a third letter will be a notice of violation letter.  The letter will inform the owner/member of the (i) nature of the alleged violation, (ii) the proposed sanction to be imposed, (iii) a statement that the alleged violator may present a written request for a hearing to the Board of Directors or Covenant Committee within fifteen (15) days of the notice; and (iv) a statement that the proposed sanction shall be imposed as contained in the notice unless a written request for a hearing is received by the Board or the Covenants Committee within such time period. 2^nd by Nancy Arnn. Carried unanimously.

***Mal Malo moved the Board accept the Finance Committee’s recommendation for the hiring of a Gazette editor who should be an employee of the FRCA and on their payroll.  Art Gabler 2^nd. Carried unanimously.

 The Board agreed there will be an Open Forum before the May 3, 2006 Board meeting.

In the future the meeting agendas will be published on the Web site.

 At 12:30 Mal Malo moved to adjourn. Nancy Arnn 2^nd. Carried unanimously, with relief!