February 23, 2006 Meeting Minutes and Notes
Meeting Minutes:
UNAPPROVED
WITHOUT
CORRECTION, ADDITIONS OR DELETIONS
FALLS RUN
COMMUNITY ASSOCIATION, INC.
Minutes
of the Meeting of the Board of Directors
The
Falls Run Community Association, Inc.’s Board of Directors met on February
23, 2006 at 7:00 PM at the Center at Falls Run.
The
meeting was called to order at 7:00 p.m. by Bill Nosal, President.
A
quorum was present. Board members attending were:
Bill Nosal, Nancy Arnn, Toni Brown, Mal Malo, Jackie Richards, Art
Gabler and Dan Owens.
Bill
Nosal, President gave a quick review of the agenda for the meeting.
A
homeowner’s open forum was held lasting approximately one-half hour.
Nancy
Arnn moved to dispense with the reading of the Minutes of the last meeting.
Mal Malo 2nd. The
motion was carried unanimously.
Nancy
Arnn moved to accept the Minutes as presented.
Mal Malo 2nd. The
motion was carried unanimously.
Sylva
Southwell of Koger Management gave a report regarding community response to
the Census and other items of importance to the community.
Other
reports were presented by Ann Jones, Activities Director; President, Bill
Nosal; Villa Liaison, Nancy Arnn; Treasurer, Mal Malo; Property and Grounds
Liaison, Toni Brown; Community Center Liaison, Art Gabler; Communications
Liaison, Dan Owens; Covenants, Conditions & Restrictions Chairman, Marvin
Wagner, and Modification Committee Liaison, Jackie Richards along with Mod
Committee Chairman, Doug Filler.
Dan
Owens moved that the Board approve the Charter for the Communications
Committee of the Falls Run Community Association, with Jack Mounts as
Chairman.
Nancy
Arnn 2nd the motion.
The
motion carried unanimously.
The
meeting was adjourned at 8:20 PM with a motion by Mal Malo and a 2nd
by Nancy Arnn. Carried
unanimously.
Submitted,
Toni
Brown, Secretary
Meeting Notes:
INFORMATION ONLY
NOT TO BE
CONSIDERED MINUTES
NOT A TRANSCRIPT
Notes
from Regular Monthly Meeting of
FRCA
Board of Directors
February
23, 2006
Regular monthly
meeting was called to order at 7:00 pm, February 23, 2006.
All board members were
present. A quorum was present
Also present:
Ann Jones, Activities Director and Marvin Wagner, parliamentarian.
President Bill Nosal
welcomed the association members in attendance.
He announced the regular monthly meeting will be held each month on the
4th Thursday at 7:00 pm at the Center...
Nosal gave a quick
review of the agenda.
The President then
conducted an open forum, hearing questions from residents.
. 1.
Storm Water Management Ponds – Will basins be leveled to drain?
Property & Grounds have worked with Del Webb.
Pond #5 – The large pond near the Villas will be the only wet pond.
Bonds are expected to be released some time this summer, but not before
the county is satisfied with improvements by Del Webb
2.
What benefits will be lost if community does not meet the 80/20 age
standard.
The Community would lose the exemption under the Fair Housing Act to
discriminate
against those under 55.
3.
We need a stove in the kitchen.
This has been turned over to the Center Committee to research.
4.
Will the Center be given a plasma TV as promised from the sales
staff?
Yes. A 42” plasma TV will
be delivered some time next week. It
will take the place of the
current TV.
5.
There are 4 bolts on
Sylva Southwell, Koger Mgt. will pursue.
6.
Why not leave Main gate open during the day?
We are a gated community. The
gate will remain down. Legend gate
will be operational
in about 2 weeks.
7.
What happened to 4
digit gate code that was supposed to be announced?
Ann does not like the idea of publishing gate codes.
Each of us has a number that should
open the gate. It was never intended that the number would be changed
monthly.
8.
If changes are being made to the Blue Book, where are the
updates? The Covenants,
Conditions and Restrictions Committee is working on additional changes.
The recently Revised CC&R’s, which
involved only administrative changes, has been posted on the
Web for information. As
soon as the revisions are complete, the community will receive updates.
9.
Why can’t request for modifications be dropped at Center?
Beginning March 1, Sylva Southwell will be spending at least 3 days a
week at the Center.
She is expected to be there Mon., Wed, and Fri. 1 – 4.
When that happens residents
will be able to drop forms by to her.
10.
Can HOA assessments be sent to local PO Box rather than
No. We have no control over
that, but Sylva will inquire.
11.
The address for Koger Management on forms in the Blue Book is
incorrect. Koger is
currently located at
12.
What is the deadline for returning the Census questionnaire?
Sylva would like the Census returned by March 20, 2006.
It is very important that each
resident return their questionnaire.
What happens to those who do not return Census?
Sylva will call on those people
personally.
13.
Suggest cleaning be done early in day or late.
Ann Jones replied the janitorial contract is being reviewed by the
Center Committee.
14.
Villa trash cans. Any
plans to provide smaller can?
Villas resident can call Waste Management to request smaller can.
Sylva (Koger Mgt)
said she would create a list of those who want smaller a can.
Bill
Nosal announced that the Del Webb flag has been taken down.
Nancy
Arnn moved to dispense with the reading of the Minutes of the last meeting.
Mal Malo 2nd. The
motion was carried unanimously.
Nancy
Arnn moved to accept the Minutes as presented.
Mal Malo 2nd. The
motion was carried unanimously.
Property Management Report
1.
Census – Postage for mailing 595 packages will be $.87 cents
each.
2.
Sylva is gathering Falls Run Working Plans which will be kept at
the Center
3.
Snow removal – There will be a meeting with Executive
Electrical to discuss process for snow removal.
4.
Lights –
5.
Sylva is now the full time manager for the Fall Run Community
Association exclusively. She will
have hours at the Center Monday, Wednesday, and Friday from 1:00 – 4:00 PM.
6.
Sylva has arranged for 2 proposals for closed circuit cameras to
monitor the indoor and outdoor pools as well as the fitness room.
7.
Waterfall – Working to set up a meeting with Executive
Electrical and Brickman to determine who is responsible for the waterfall
failure. (SPECIAL NOTE: After this
meeting it was determined there were corroded electrical wires causing the
outages. Problem has been fixed)
8.
Koger Management is responsible for exterior property
inspections two times each year. Sylva
will be conducting the inspections. She
will inspect for violations of Design guidelines and other problems with
property, such as, drainage.
9.
Dogs – Some owners are still not picking up their dog’s
waste. Dogs are required to be on
a leash and under full control of the owner at all times.
If dog is tethered in the yard, the dog should not be able to reach the
sidewalk.
10.
Crooked utility boxes on
11.
Why are there different managers for the single family homes and
the Villas? Each contract is unique. It
was determined that for at least 6 months, the single family residents
required the full time services of Sylva and contracted with Koger Manager for
her exclusive services.
Activities
Director – Ann Jones
Ann interviewed 22
applicants in order to fill 3 part-time positions and 2 part-time back-up
positions. The decision was very
difficult and was based on:
Pool experience
Computer skills
Booking functions
Room set-up.
There will be
training. CPR and ADD
certification. Residents may sign
up for training. Cost is $60.00
The
The Valentine luncheon
for the ladies was a big hit.
There will be a Casino
night – April 1 – There is still room.
Residents are encouraged to sign up for a fun filled night.
The St. Patrick’s
party reservations are going fast.
Ann ended with some
suggestions about getting in and out of the gates.
President’s
Report – Bill Nosal
Appreciates all the
energy from all volunteers. We are
making progress!
Bill announced that we
have the opportunity to bring FRED into the community.
The response from the audience was less than enthusiastic.
New medical building
will be going up some time in the future at the corner of
Villa
Liaison – Nancy Arnn
Villa’s Board has
met with attorney and insurance agent. Have
also met with Dennis Ouellette and Jeff Koger.
They have formed landscape, finance, and community committees.
Jackie Kennedy of Koger Management will be their manager.
Treasurer
– Mal Malo
Finance committee is
preparing their first draft of a procurement
policy for Board’s approval, detailing specifications for proposal bidding.
They are working to
develop a collection policy for delinquent assessments for the
Board’s approval.
Members of the
committee will work with Koger to study invoice coding issues, clear up some
questions about the financial statements.
Mal announced that we
are on budget per the January 31, 2006 financial statements.
Property
and Grounds Liaison – Toni Brown
Announced the
resignation of Jake Bernard from the Property & Grounds Committee.
Extolled the
excellence of the Covenants, Conditions & Restrictions Committee.
The Community is blessed to have such a talented group of individuals
working on the Committee.
Requested that
residents remove the binders from trees over 1 year old.
They will flourish without them and may be stunted if the ties are left
on too long.
Community
Center Liaison – Art Gabler
Committee is reviewing
all contracts and focusing on safety at the Center
Communications
Liaison – Dan Owens
The Communications
Committee has been reinstated with all original members from the Transition
Committee. Jack Mounts is serving
as chairman.
***Dan
Owens moved to approve the charter of the Communications Committee.
Nancy Arnn 2nd the motion.
The motion was carried unanimously.
The Committee will
hold its first meeting Friday, February 24 at 10:00 AM at the Center.
They will be discussing the Gazette and personnel requirements to
maintain the computers.
Covenants,
Conditions & Restrictions (CC&R’s) – Marvin Wagner, Chairman
Marvin gave a review
of the process for amending the existing CC&R’s to make administrative
changes removing all references to Del Webb.
References to Neighborhoods, party walls, etc. were also removed.
The Revised CC&R’s were filed with the Clerk of Stafford County.
It was possible to achieve this because Dennis Ouellette had the
authority to make unilateral changes while still in the development period.
The Committee is
continuing its work on recommendations to the Board for substantive changes
that will be voted on by the community. They
will also be making recommendations for amendments to the Bylaws for
consideration by the Board. The
Board has authority to amend the Bylaws. The
Committee hopes to have these recommendations ready for the Board by the March
regular meeting of the Board.
Marvin announced that
Jake Bernard will be serving on the CC&R’s Committee.
Modification
Committee Liaison – Jackie Richards
Jackie made the point
that all changes to exterior property must go through the Mod Committee. If
residents believe they are in violation of the Design or Architectural
Guidelines and have installed improvements without the Committee’s approval,
it is not too late to request approval. Jackie
set a perfect example for the rest of us! Doug
Filler, Chairman of the Mod Committee also gave his report. There are
currently 17 outstanding violations from previous inspections.
The Committee will be addressing these long standing violations
immediately.
The meeting was
adjourned promptly at 8:20 PM on a motion by Mal Malo with a 2nd by
Nancy Arnn. Carried unanimously.
.