FALLS RUN COMMUNITY ASSOCIATION

February 15, 2006 Meeting Minutes and Notes

Meeting Minutes:

UNAPPROVED

WITHOUT CORRECTION, ADDITIONS OR DELETIONS

FALLS RUN COMMUNITY ASSOCIATION, INC.

Minutes of the Meeting of the Board of Directors

The Falls Run Community Association, Inc.’s Board of Directors met on February 15, 2006 at 12:30 pm. at Perkins Restaurant for a Work Session.

The meeting was called to order at 12:30 pm by Nancy Arnn, Vice-President.

A quorum was present. Board members attending were:

Nancy Arnn, Toni, Brown, Mal Malo, Jackie Richards, Art Gabler and Dan Owens.

Also present and recognized at the meeting was Sylva Southwell of Koger Management Company; Ann Jones, Activities Director; and Jake Bernard, Chairman of the Property and Grounds Committee.

Minutes of last meeting were not read.

Sylva Southwell gave her report.

Toni Brown moved that Sylva be authorized to develop specifications for re-bidding the maintenance on gates and street lights. Motion was seconded by Dan Owens. The motion carried unanimously.

Reports were given by Ann Jones, Activities Director; Communication Committee, Covenants Committee, Finance Committee, Property & Grounds Committee, Villas, Modification Committee and Community Center Committee.

The meeting was adjourned at 2:30 pm by motion from Mal Malo, 2^nd by Nancy Arnn. The motion was carried unanimously.

Submitted,

Toni Brown, Secretary

Falls Run Community Association, Inc.

The Falls Run Community Association, Inc.’s Board of Directors met on February 15 for a Working Session at Perkins Restaurant at 12:30 pm.

Sylva Southwell of Koger Management gave her report. She is still waiting for a written warranty from Executive Electrical. She resubmitted her request to them on February 14, 2006 giving them 5 days to respond.

Sylva deferred her report on snow removal by Executive Electrical to Jake Bernard, Property & Grounds Committee Chairman.

Gates: There was an incident with the main gate and a tow truck. Sylva received a letter from a gardening contractor stating she had called for the tow truck and borrowed her client’s car and gate opener to let the tow truck driver in the gate. She opened the gate with the opener and suddenly the gate began to close and closed on the hood of the tow truck and the right arm of the gate was dislodged.

The information in the letter was disputed as witnesses had earlier reported that the tow truck driver was following the car through the gate (the gate will only allow one car to pass through before closing) when the gate came down, as it should, and hit the tow truck. Neither the driver or the gardener reported the incident to any one at the Center. Action agreed upon among Board members was to be sure there is a sign on the entrance gate warning that only one car can go through the gate before it will close.

***Toni Brown moved that Sylva be authorized to develop specifications for re-bidding the maintenance on gates and street lights. Motion was seconded by Dan Owens. Carried unanimously. During discussion concern was expressed about not jeopardizing the verbal warranty that Executive Electrical gave at the January 20, 2006 meeting. Sylva has requested that she be given copies of equipment warranties in addition to a written warranty from E E.

Census: Forms have been mailed to single family residents. The forms should go out to the Villas by the end of this week. Some residents received duplicate mailing, but Sylva did that to be sure the residents received all the information they should have received. Sylva also reported to each Board member personally that she had misunderstood the amount of postage required for the package. With much regret she told each Board member that the postage should have been eighty-seven (87) cents, not $2.50. It was easy for each of us to understand how terrible she felt as we have all made mistakes. Sylva is working with her company and will report back to us how she has resolved the overcharge. (Insertion: Sylva has, since our meeting of the 15^th, personally notified members of the Board that Koger will pay the postage overage).

Sylva is now our full time manager and as such she will be establishing hours which will be announced when she will be at the Center and available to residents, if necessary.

There was an apparent theft in the men’s locker room. Ann has purchased locks with keys for use in the men’s locker room which will be issued upon request after leaving a driver’s license as a deposit to guarantee return of the key.

Ann is working on an Activities Fair – Open House – with booths, balloons, etc. to encourage residents to utilize the Center and its facilities.

Gates are now closed during the day, and they have been set with a three second delay before closing after a car has passed through. That allows time for only one car to go through. Residents are still using their gate openers when exiting. There is no reason to use the gate opener when exiting. It causes the entrance gate to open and it will not close until a car passes through defeating the purpose of our security system.

Residents who served on the Committee during the Transition phase have agreed to serve again. Jack Mounts agreed to draft a Mission Statement. The Committee will deal with issues such as the Gazette, personnel questions regarding Channel 11 and other computer maintenance concerns.

Board agreed to give Del Webb a link to our Web site as a good will gesture. The first meeting of the Communications Committee will be 2/15/ at 7:00.

Toni read a report regarding the amended Covenants, Conditions and Restrictions. (Attached) The Board agreed that she could post it on the Web, Yahoo & Marfuggi.

Finance Committee is working on contract Procurement guidelines for management. They will be reviewing the petty cash fund and check book kept by Ann Jones, Activities Director. The Committee will meet with Koger in Fairfax shortly to review various aspects of our financial accounting.

Mal referred to one of the Board’s Priority items regarding collection of delinquent assessments. Jeff Koger has promised a draft document. Sylva will ask our attorney for his recommendation. Mal will talk with Dana of Koger Management to be sure Sylva is working exclusively for Falls Run Community Association. Mal also stated that since Koger has the responsibility for creating and maintaining a data base for F.R., that census data should be made part of the data base. It should be kept up to date as homes are sold.

Jake gave a report on snow removal after our snow of 2/11 and 2/12. Performance by contractor was not satisfactory.

The Board would like to make a list available for residents who would like help with snow removal.

Jackie handed out a revised letter #4 to correct the word “fine” to “assessment”.

The contracts for both the indoor and outdoor pools have been received. They will be sent to committee member George Malhoit, who is an attorney, for his review. They will also be sent to the Association’s insurance agent. The Desert-Aire preventative maintenance contract has been revised and was sent back to Breeden-Collier.

Secretary Toni Brown asked that minutes be read and approved for each meeting. Board agreed and asked that those minutes be sent electronically to each board member.

Mal Malo moved to adjourn. Nancy Arnn 2^nd. Unanimous. Meeting was adjourned at 2.30 pm.